Executive Assistant to Chief Executive Officer

Triloke; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Triloke Communications Private Limited. seeks an Executive Assistant to support the Founder & Managing Director across creative services, branding, events, retail and lifestyle. The role requires anticipating needs, coordinating across teams and ensuring seamless day-to-day execution.

Ideal candidates will have 5–8 years of experience supporting founders or senior management, exceptional English, and superb organizational skills in a fast-paced environment.

Qualifications

• 5–8 years of experience supporting founders, CEOs or senior management.
• Fluent English in written and spoken communication is mandatory.
• Strong organizational skills with attention to detail.
• Proficient in MS Office, Google Workspace and AI productivity tools.

Responsibilities

• Calendar management: schedule meetings and priorities across businesses.
• Handle emails, correspondence, calls and stakeholder coordination.
• Track tasks, deadlines and approvals across businesses.
• Prepare agendas, record minutes and ensure action points are completed.
• Coordinate travel arrangements including flights, hotels, visas, itineraries.
• Liaise with department heads, clients, vendors and external partners.
• Prepare reports, presentations and summaries of important business documents.
• Personal assistance: manage appointments and reminders.
• Assist with business research, special projects and new initiatives.

Skills

Experience with founders

Excellent English

Organizational skills

MS Office & Google Workspace

Independent & multitask

Discretion & professionalism

Tools

MS Office

Google Workspace

AI productivity tools

Job description

We are looking for a highly organised, proactive and resourceful Executive Assistant to support the Founder & Managing Director of multiple businesses across creative services, branding, events, retail and lifestyle.

The ideal candidate should be able to anticipate needs, manage priorities, coordinate across teams and ensure seamless execution of day-to-day responsibilities.

Key Responsibilities

• Calendar Management: Manage meetings, appointments, schedules and priorities.
• Communication: Handle emails, correspondence, calls and stakeholder coordination.
• Follow-ups & Tracking: Track tasks, deadlines, commitments and pending approvals across businesses.
• Meeting Coordination: Prepare agendas, record minutes and ensure action points are completed.
• Travel Management: Coordinate flights, hotels, visas, itineraries and logistics.
• Business Support: Liaise with department heads, clients, vendors and external partners.
• Documentation: Prepare reports, presentations, summaries and important business documents.
• Personal Assistance: Manage appointments, reminders and occasional personal requirements.
• Research: Assist with business research, special projects and new initiatives.

Skills & Qualifications

• 5–8 years of experience supporting founders, CEOs or senior management.
• Exceptional command of English, both written and spoken, is mandatory. Must be articulate, fluent and confident in professional communication, with excellent grammar, vocabulary and business writing skills.
• Strong organisational skills with exceptional attention to detail.
• Proficient in MS Office, Google Workspace and AI productivity tools.
• Ability to multitask, prioritise and work independently.
• High levels of discretion, confidentiality and professionalism.
• Proactive, solution-oriented and comfortable in a fast-paced environment.

What We’re Looking For

Someone who thinks ahead, takes ownership and gets things done.

Not just someone who manages a calendar, but someone who manages priorities, drives follow-ups and ensures nothing falls through the cracks.