Executive Assistant To Chief Executive Officer

Compass Consultancy Llc; Vadodara; On-site; INR 600,000 - 840,000; Full time

Job summary

Compass Consultancy Llc in Vadodara is seeking a highly organized Executive Assistant to support the Founder and CEO across Compass Consult, ConstructMind AI and COGTEK. The role focuses on managing the CEO's time, priorities, meetings and communications, and requires discretion and strong English.

You will coordinate with teams across India, Australia and North America, prepare briefing documents and presentations, draft emails, track decisions, and ensure follow-ups.

Qualifications

• Minimum 4–5 years of experience as Executive/Personal Assistant or similar.
• Experience supporting a CEO or founder is preferred.
• Excellent written and spoken English.
• Strong organisational and follow-up skills.
• Confidence dealing with senior managers and external stakeholders.
• Ability to manage multiple priorities with limited supervision.
• Discretion, maturity and attention to detail.
• Comfortable working across international time zones.

Responsibilities

• Manage and prioritise the CEO’s calendar, meetings and appointments.
• Coordinate meetings across India, Australia and North America.
• Prepare meeting notes, briefing documents and presentations.
• Draft emails and internal communications on behalf of the CEO.
• Track important decisions, commitments and action items.
• Follow up with senior managers to ensure tasks are completed.
• Collect and summarise updates from different business teams.
• Support strategic projects, partnerships, events and business travel.
• Organise confidential documents.
• Filter low-priority requests to protect the CEO’s time.

Skills

Calendar management

Executive support

Communication

Stakeholder management

Time-zone coordination

Job description

Location: Vadodara, Gujarat
Employment Type: 10 AM To 7 PM
Working Days: Monday to Friday

About the Role

We are looking for a highly organised and dependable Executive Assistant to support the Founder and CEO across Compass Consult, ConstructMind AI and COGTEK.

The role is focused on managing the CEOs time, priorities, meetings, communication and follow-ups. It is not a routine administrative, finance, HR or client coordination position.

Key Responsibilities

• Manage and prioritise the CEO’s calendar, meetings and appointments.
• Coordinate meetings across India, Australia and North America.
• Prepare meeting notes, briefing documents and presentations.
• Draft emails and internal communications on behalf of the CEO.
• Track important decisions, commitments and action items.
• Follow up with senior managers to ensure agreed tasks are completed.
• Collect and summarise updates from different business teams.
• Support strategic projects, partnerships, events and business travel.
• Organise important documents and confidential information.
• Help protect the CEO’s time by filtering low-priority requests.

Required Experience

• Minimum 4-5 years of experience as an Executive Assistant, Personal Assistant or Founder’s Office Executive.
• Previous experience supporting a CEO, Founder or Managing Director.
• Strong written and spoken English.
• Excellent organisation, communication and follow-up skills.
• Confidence dealing with senior managers and external stakeholders.
• Ability to manage multiple priorities with limited supervision.
• High level of discretion, maturity and attention to detail.
• Comfortable working across international time zones when required.

Experience in technology, software, consulting or professional services will be preferred.

What Success Looks Like

• The CEO is better organised and focused on high-value priorities.
• Important actions and decisions are followed through.
• Meetings are properly prepared and documented.
• Senior managers receive timely follow-ups.
• Less administrative and coordination work reaches the CEO.