Executive Assistant To Chancellor

Symbiosis Society

Pune District

On-site

INR 600,000 - 1,200,000

Full time

10 days ago

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Job summary

Symbiosis Society is seeking an Executive Assistant to the Chancellor for its Pune-based campuses. The role involves managing calendars, drafting reports and communications, and coordinating with multiple departments to ensure smooth operations across the Symbiosis Skills & Professional University and related entities.

The ideal candidate has extensive experience in office administration, strong organizational and interpersonal skills, and comfort with multilingual environments.

Qualifications

10 years experience in academia/industry/other government or private organizations.
Experience in office administration and assistant role working with management/leadership.
International exposure preferred.

Responsibilities

To manage and maintain Directors calendar and appointments.
To prepare various reports/presentations/drafts etc.
To maintain office filing system, record keeping and documentation.
To update website, social media and digital channels.
To handle office correspondence including e-mail/postal/telephonic correspondences/drafting of letters and important communications.
To coordinate and follow up with various departments and entities for smooth functioning of SOES.
To make preparations for arranging various meetings.
To attend meetings, noting minutes and circulating actions.
To assist in organizing programs, events and visits.
To provide and collect data/details for Annual Reports.
To assist in creation of training materials, branding and other collaterals.
To perform other tasks assigned by the Management.

Skills

Organizational skills

Interpersonal skills

Multilingual abilities

Office软件 productivity

Time management

Project management

Adaptability

Tools

Word

Excel

PowerPoint

Job description

Role & responsibilities

Executive Assistant to Chancellor

Symbiosis Skills & Professional University, Kiwale, Pune

Symbiosis Centre for Distance Learning, Model Colony, Pune

To manage and maintain Directors calendar and appointments.

To prepare various reports /presentations/drafts etc.

To maintain Office filing system, record keeping and documentation.

To update website, social media and digital channels.

To handle Office correspondence including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.

To coordinate and follow up with various departments, entities pertaining to various activities required to be carried out for smooth functioning of SOES

To make preparations for arranging various meetings.

To attend various meetings, noting minutes of the meeting, circulating actions points to the concerned staff, follow up for completion of actions points.

To assist in organizing various programs, events, functions, visits etc.

To provide and collect required data/details from various constituents and prepare Annual Reports.

To assist in creation of training materials, branding, marketing and other collaterals.

To perform any other tasks assigned by the Management.

Essential Qualification and Skills:

Prior Experience: 10 years experience in academia/industry/other types of Government or private organizations. Required experience of office administration and assistant role working directly with people in management and leadership roles. International exposure preferred.

Skills: Strong organizational skills. Ability to work collaboratively with various departments and stakeholders in a congenial manner.

Communication and Language Skills: Excellent communication and inter-personal skills, proficiency in multiple languages preferred (e.g. Marathi, Hindi, English, etc.)