Executive Assistant To President

Intellectual Capital HR Consulting Pvt. Ltd.; Ahmedabad District; Sur place; INR 2 800 000 - 4 000 000; Plein temps

Résumé du poste

Intellectual Capital HR Consulting Pvt. Ltd. in Pune seeks an Executive Assistant to the President for Insurance & Special Projects. You will manage the President's calendar, coordinate travel, prepare briefing notes and presentations, and support governance through MIS dashboards and trackers.

The role requires strong analytical skills, excellent communication, and the ability to interact with senior leaders across functions to ensure timely decision-making and flawless execution.

Qualifications

• Experience supporting CXOs or senior leadership and managing confidential information.
• Demonstrated ability to prepare briefing notes, presentations, and decision papers.
• Proven track record in governance, MIS reporting, and dashboarding.

Responsabilités

• Provide executive support to the President – Insurance & Special Projects and manage calendar, travel, and engagements.
• Develop and maintain MIS dashboards, reports, and trackers for reviews and governance.
• Coordinate cross-functional discussions with Finance, Legal, HR, Operations, IT, and Business teams.
• Prepare executive summaries, meeting notes, and board/CEO materials.
• Leverage AI tools to enhance reporting, summaries, and productivity.

Connaissances

Executive support

Strategic advisory

Calendar management

Stakeholder management

Presentation & briefing

Analytical thinking

Effective communication

Formation

Engineering degree

MBA

Outils

Excel

PowerPoint

Teams

SharePoint

Power BI

Description du poste

JOB DESCRIPTION

Role Title

Executive Assistant to the President Insurance & Special Projects

Location

Pune

1. JOB PURPOSE

To act as a trusted strategic partner and execution enabler to the President – Insurance & Special Projects, providing analytical support, business insights, governance oversight, and executive office management. The role will ensure effective information flow, drive reviews through structured MIS and dashboards, support strategic initiatives, and enable efficient decision-making while managing the President's office and stakeholder interactions. The role requires strong business acumen, analytical capabilities, excellent communication skills, and the ability to coordinate with senior stakeholders across the organization.

2. PRINCIPAL ACCOUNTABILITIES

1. Executive Support & Strategic Advisory

Act as the President's key support partner across strategic initiatives and business priorities. Prepare briefing notes, presentations, decision papers, and business summaries for leadership discussions. Provide analytical inputs, option analysis, and recommendations to facilitate informed decision-making. Anticipate priorities and ensure timely follow-up on key action items. Manage the President's office, including calendar management, meeting schedules, travel coordination, and external engagements. Support the President in managing critical internal and external relationships.

2. Business Reviews, MIS & Governance

Develop and maintain management dashboards, MIS reports, scorecards, and trackers for strategic initiatives. Monitor key business metrics and highlight trends, deviations, and actionable insights. Coordinate periodic review meetings and ensure timely closure of action items. Prepare monthly, quarterly, and ad-hoc reports for senior management and leadership reviews. Ensure effective governance through structured follow-ups and status reporting. Support audit, control, and review mechanisms through timely information management.

3. Stakeholder Management & Cross-Functional Coordination

Coordinate with internal stakeholders across functions including Finance, Legal, HR, Operations, IT, and Business teams. Engage with senior leaders and SPOCs across various workstreams to ensure alignment and execution of priorities. Facilitate cross-functional discussions and track key deliverables. Represent the President in meetings where appropriate and ensure continuity of communication and execution. Build strong working relationships with internal and external stake holders.

4. Information Flow & Communication

Act as a central repository and coordinator for critical information, decisions, and documentation. Prepare high-quality presentations, business reports, meeting notes, and executive summaries for Boards, Group Chairman, CEOs, and CXOs. Ensure seamless communication between the President, leadership teams, and key stakeholders. Maintain action trackers and ensure timely follow-up on commitments and deliverables.

5. Technology & Productivity Enablement:

Leverage digital tools and AI-enabled platforms to improve reporting, analytics, documentation, and productivity. Utilize AI tools for preparing summaries, presentations, research, and business insights. Continuously identify opportunities to improve processes and enhance executive effectiveness.

3. MAJOR CHALLENGES

Managing multiple priorities and changing business requirements in a fast-paced environment. Handling confidential and sensitive information with discretion. Coordinating with senior stakeholders and ensuring timely execution of priorities. Synthesizing complex information into concise insights for effective decision-making. Maintaining responsiveness while ensuring accuracy and attention to detail.

4. DECISIONS

Prioritization and scheduling of meetings, reviews, and executive engagements. Structuring MIS reports, dashboards, and review mechanisms. Escalating issues and highlighting risks requiring management attention. Recommending action plans and follow-up mechanisms to improve execution and governance. Final decision-making authority remains with the President; however, the role significantly influences decision quality and execution effectiveness.

5. SKILLS & KNOWLEDGE

Core Skills

Strong strategic thinking and analytical ability. Executive office and calendar management. MIS reporting and dashboard creation. Excellent presentation and communication skills. Stakeholder management and cross-functional coordination. Strong execution orientation and attention to detail. Ability to synthesize complex information into actionable insights. Technical Skills Advanced proficiency in Excel and PowerPoint. Experience with MIS reporting and dashboard tools. Familiarity with AI tools and digital productivity platforms. Knowledge of collaboration tools such as Teams, SharePoint, and Power BI is desirable. Behavioural Attributes High ownership and accountability. Professional maturity and discretion. Ability to work with senior leadership and manage confidential information. Structured thinking and problem-solving mindset. Strong interpersonal skills and relationship management. Learning agility and curiosity.

6. EDUCATIONAL QUALIFICATIONS

Engineering degree preferred. MBA from a reputed institution would be an advantage.

7. WORK EXPERIENCE

• 8–12 years of experience in Executive Assistant, Chief of Staff, Business Planning, Strategy, or Corporate Office roles. Experience supporting CXOs, Business Heads, or senior leadership teams. Strong exposure to MIS, business reviews, dashboarding, executive communication, and stakeholder management. Experience in financial services, conglomerates, or large corporate environmen