Executive Assistant - TEMP

Adidas; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Adidas in Gurugram, India, seeks an executive assistant to support senior leadership, managing calendars, travel, and communications. You will draft correspondence, prepare materials, and handle confidential information with discretion.

The role requires a university degree in Business Administration or related field and at least 5 years of experience supporting senior management in sporting apparel or FMCG sectors. Strong English, organization, and negotiation skills are essential.

Qualifications

• University degree in Business Administration or related area.
• Minimum 5 years experience supporting senior management in sport/apparel or FMCG.
• Excellent English, communication, organization and problem-solving skills.

Responsibilities

• Manage the calendar, schedule meetings, prepare agendas and assist Leaders in staying on track with the daily schedule.
• Coordinate travel arrangements, including visa requirements.
• Assist Leaders with meeting preparation and timely written and oral communication with employees and external audiences.
• Discreet handling of confidential company information.
• Oversee expenses and invoices, including medical health reimbursements.
• Document minutes of senior leadership meetings and other meetings as required.
• Provide ad-hoc support on projects and tasks as needed.

Job description

Purpose & Overall Relevance for the Organization:

To ensure that the Leaders administrational and operational tasks are being

fulfilled in a professional and efficient manner.

Key Responsibilities:

• Manage the calendar, schedule meetings and, prepare agendas and assist the in Leaders staying on track with the daily schedule.
• Responsible for travel arrangements and requirements, including obtaining visas respectively.
• Assist Leader in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.
• Discreet and confidential handling of sensitive company information.
• Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.
• Documenting minutes of Senior Leadership Team meetings and other meetings as required.
• Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities:

• Excellent command of English
• Excellent attention to detail
• Strong work ethic
• Proactive and efficient way of working
• Customer oriented, approachable and strong interpersonal skills
• Excellent written and verbal communication skills
• Good influencing and negotiation skills
• Excellent organization, time management and problem-solving skills

Requisite Education and Experience / Minimum Qualifications:

• University degree in Business Administration or related area
• Minimum 5 years experience in supporting senior management ideally within (sporting) apparel/fashion/shoes or FMCG industry