Executive Assistant

A One Recruiters; Pune District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

A One Recruiters is seeking an experienced executive assistant to support senior leaders across offices. You will manage calendars, schedule meetings, prepare agendas, arrange travel (including visas), and handle confidential information with discretion.

The role requires excellent English, strong communication, keen attention to detail, and the ability to coordinate across locations and time zones. A university degree in Business Administration or a related field and 8 years of

Qualifications

• Minimum 8 years of experience supporting senior management
• University degree in Business Administration or related area
• Excellent command of English and strong written/verbal communication
• High attention to detail and proactive, discreet work style
• Ability to coordinate across multiple locations/time zones

Responsibilities

• Manage the calendar, schedule meetings and prepare agendas for Leaders
• Arrange travel requirements, including visas
• Assist Leaders with meeting prep and timely communication
• Discreet handling of confidential company information
• Oversee expenses and invoices, e.g. medical health reimbursements
• Document minutes of Senior Leadership Team meetings and others
• Provide ad-hoc support with projects and tasks as needed

Skills

Excellent command of English

Attention to detail

Proactive work style

Customer oriented

Communication skills

Negotiation skills

Organization & time management

Problem-solving

Education

University degree in Business Administration or related area

Job description

Job description

To ensure that the Leaders administrational and operational tasks are being fulfilled in a professional and efficient manner.

Key Responsibilities:

• Manage the calendar, schedule meetings and, prepare agendas and assist the in Leaders staying on track with the daily schedule.
• Responsible for travel arrangements and requirements, including obtaining visas respectively.
• Assist Leader in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.
• Discreet and confidential handling of sensitive company information.
• Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.
• Documenting minutes of Senior Leadership Team meetings and other meetings as required.
• Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities:

• Excellent command of English
• Excellent attention to detail
• Strong work ethics
• Proactive and efficient way of working
• Customer oriented, approachable and strong interpersonal skills
• Excellent written and verbal communication skills
• Good influencing and negotiation skills
• Excellent organization, time management and problem-solving skills

Requisite Education and Experience / Minimum Qualifications:

• University degree in Business Administration or related area
• Minimum 8 years experience in supporting senior management ideally with a company working at multiple locations/Culture/Timezone.