Executive Assistant - Specialist II

TransUnion; Mumbai; Hybrid; INR 1,500,000 - 2,100,000; Full time

Job summary

TransUnion, India's leading credit information company, is seeking an experienced Executive Assistant to support the Chairman and CTO in a hybrid role, combining virtual and in-office work. The role requires exceptional organizational skills, discretion, and the ability to manage calendars, travel, and confidential correspondence across multiple stakeholders.

The ideal candidate has 6+ years of CXO-level support experience, a Bachelor's or Master's degree, and strong communication abilities to

Qualifications

• Bachelor's or Master's Degree in any discipline.
• Minimum 6+ years of experience supporting CXO, Chairman, CEO, CTO, or senior leadership teams.
• Experience managing executive calendars, travel, and stakeholder coordination.
• Excellent verbal and writt

Responsibilities

• Provide comprehensive administrative and executive support to the Chairman and CTO.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Organize domestic and international travel arrangements including flights, visas, hotels, ground transportation, and itineraries.
• Prepare meeting agendas, minutes of meetings (MoM), presentations, reports, and other business documents.
• Track action items and ensure timely follow-up on key leadership priorities.
• Coordinate with MANCOM members, senior leaders, clients, vendors, and external stakeholders.
• Handle confidential information, documents, and correspondence with utmost discretion.
• Support leadership meetings, board reviews, town halls, offsites, and employee engagement initiatives.
• Manage expense claims, invoice processing, vendor payments, and petty cash activities.
• Maintain records, documentation, and filing systems for leadership offices.
• Act as a liaison between the Chairman, CTO, and internal/external stakeholders to ensure smooth communication and execution.
• Drive special projects and administrative initiatives as assigned by leadership.
• Proactively anticipate executive needs and ensure seamless day-to-day operations.

Education

Bachelor's or Master's Degree in any discipline

Job description

TransUnion's Job Applicant Privacy Notice

Team Overview

About Us

We are India's leading credit information company and have established ourselves as a key anchor in the credit ecosystem of the country over the past 25 years. As an information and analytics provider, we aim to bridge the gap between stakeholders across multiple ecosystems. We use information for good by analyzing credit information to generate solutions for institutions and consumers. Our solutions facilitate easy access to credit for consumers and provide valuable insights to lenders when evaluating potential borrowers.

We are in the business of building trust between organizations and consumers. It is our core belief that trust can help organizations and consumers transact with ease and help them achieve great things.

We are committed to not just being an equal opportunity employer but also actively cultivating a culture of inclusion and belonging. We celebrate and respect the unique backgrounds and experiences that every individual brings to our team. Applicants are evaluated based on job qualification - not race, color, sex / gender, religion, caste, national origin, age, disability, marital status, citizenship status, sexual orientation, gender identity or any other status. We are committed to taking affirmative action to employ and advance minorities, women, and qualified disabled individuals. We ensure a safe, productive, and harassment-free workplace for all.

We are committed to providing reasonable accommodations for individuals with disabilities throughout the application and employment process. Please contact us to discuss any accommodations you may need.

Culture and Values

Our culture is welcoming, energetic, innovative, and deeply committed to fostering an environment of belonging, where diverse perspectives and backgrounds are valued. There's an overall synergy that flows throughout the company, creating a sense of connect, belonging and unity in knowing that we're all working to achieve the same overall goal. Our core values which we live by every day are integrity, People, Customer, and innovation.

https://www.transunion.com/privacy/global-job-applicant

What is excitement and passion for us?

We define it as a blend of curiosity, ability to unlearn and yet continuously learn, able to connect with meaning and finally the drive to execute ideas till the last mile is achieved. This passion helps us focus on continuous improvement, creative problem solving and collaboration which ensures delivery excellence.

Dynamics of the Role

This role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to operate effectively in a fast-paced environment while managing multiple priorities simultaneously. We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to the Chairman and Chief Technology Officer (CTO). The ideal candidate will act as a trusted partner to senior leadership, managing calendars, business priorities, communication, travel logistics, stakeholder coordination, and confidential matters with the highest level of professionalism.

This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Role Overview And Core Responsibilities

Roles & Responsibilities

• Provide comprehensive administrative and executive support to the Chairman and CTO.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Organize domestic and international travel arrangements including flights, visas, hotels, ground transportation, and itineraries.
• Prepare meeting agendas, minutes of meetings (MoM), presentations, reports, and other business documents.
• Track action items and ensure timely follow-up on key leadership priorities.
• Coordinate with MANCOM members, senior leaders, clients, vendors, and external stakeholders.
• Handle confidential information, documents, and correspondence with utmost discretion.
• Support leadership meetings, board reviews, town halls, offsites, and employee engagement initiatives.
• Manage expense claims, invoice processing, vendor payments, and petty cash activities.
• Maintain records, documentation, and filing systems for leadership offices.
• Act as a liaison between the Chairman, CTO, and internal/external stakeholders to ensure smooth communication and execution.
• Drive special projects and administrative initiatives as assigned by leadership.
• Proactively anticipate executive needs and ensure seamless day-to-day operations.

Required Knowledge And Experiences

Experience and Skills

• Bachelor's or Master's Degree in any discipline.
• Minimum 6+ years of experience supporting CXO, Chairman, CEO, CTO, or senior leadership teams.
• Experience managing executive calendars, travel, and stakeholder coordination.
• Excellent verbal and writt