Executive Assistant to CEO

TAR EcoInfra Pvt Ltd; Gautam Buddha Nagar; Hybride; INR 1 200 000 - 2 400 000; Plein temps

Résumé du poste

TAR EcoInfra Pvt Ltd, Greater Noida West, Uttar Pradesh, is seeking an experienced Executive Assistant to support the CEO’s office in a hybrid work setup. The role involves managing calendars, coordinating with senior stakeholders and partners, and preparing presentations and minutes for leadership discussions.

Ideal candidates will have 2–10 years of experience, a Bachelor’s degree (MBA preferred), and excellent English communication, with proficiency in MS Office/Google Workspace.

Qualifications

• Bachelor's degree in a related field is required; MBA or equivalent preferred.
• 2–10 years of experience in Executive/Personal Assistant roles.
• Experience working directly with a CEO or senior leadership preferred.
• Excellent English communication, drafting and interpersonal skills.

Responsabilités

• Manage the CEO's calendar, appointments, meetings and daily schedule.
• Coordinate with clients, partners, senior management and stakeholders.
• Prepare agendas, pre-reads, presentations and Minutes of Meetings; track actions.
• Anticipate CEO needs and ensure information/resources are available in advance.
• Draft and manage emails, letters and communications for the CEO.
• Coordinate internal and external communications and follow ups.

Connaissances

Calendar management

Stakeholder coordination

MS Office

Executive support

Time management

Formation

Bachelor's degree

MBA (preferred)

Outils

Google Workspace

PowerPoint

Description du poste

TAR EcoInfra Pvt. Ltd. Greater Noida West, Uttar Pradesh (Hybrid)

Key Functional Competencies

Primary Focus Areas

Executive Administration

Calendar & Schedule Management

Stakeholder Coordination

Minutes of Meeting

Travel & Logistics Planning

MS Office & Documentation

Key Responsibilities

Core duties and operational expectations for this role.

CEO Office & Executive Support

• Manage the CEO’s calendar, appointments, meetings, priorities and daily schedule.
• Coordinate with clients, business partners, senior management, government/industry stakeholders and other key contacts.
• Prepare agendas, pre-reads, presentations, reports and Minutes of Meetings; track decisions and ensure action-item closure.
• Anticipate the CEO’s requirements and ensure information/resources are available in advance.
• Prioritise urgent requests and ensure smooth information flow to/from the CEO.

Communication & Stakeholder Management

• Draft and manage emails, letters, memos, presentations and other communication on behalf of the CEO.
• Manage the CEO’s professional social media presence, including content coordination, posting, engagement and responses.
• Handle phone calls, messages, correspondence and follow-ups professionally.
• Coordinate internal and external communication and follow up on commitments, deliverables and timelines.
• Effectively negotiate and communicate with stakeholders across levels.

Business & Cross-Functional Coordination

• Coordinate with Sales, Operations, Finance, Logistics, HR and other teams on priorities and deliverables.
• Maintain trackers for projects, deadlines, approvals and pending actions.
• Monitor business initiatives, identify bottlenecks and flag pending decisions.
• Support business reviews and strategic discussions through research, data gathering and information preparation.
• Support expansion and other business initiatives through research, coordination, documentation and follow-ups.
• Ensure key priorities remain aligned with timelines and organisational goals.

Travel, Events & Meetings

• Manage end-to-end business travel: flights, accommodation, transportation, itineraries and schedules.
• Coordinate the CEO’s conferences, industry events, client meetings and official engagements.
• Support internal events, leadership meetings, investor/business meetings and strategic presentations.

Administrative & Operational Support

• Manage expense statements, reimbursements, approvals, vendor coordination and related documentation.
• Maintain organised records, reports, business documents and correspondence.
• Ensure timely completion of CEO-office administrative requirements.
• Support presentations, reviews, business planning and other requirements assigned by the CEO.

Confidentiality & Professional Conduct

• Handle confidential business, financial, strategic and personal information with complete discretion.
• Maintain professionalism with leadership, clients, partners, vendors and employees.
• Exercise sound judgement while handling sensitive information and communication.

Candidate Requirements & Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce or a related field required; MBA or equivalent postgraduate qualification preferred.
• 2–10 years of relevant experience in Executive Assistant, Personal Assistant, Founder’s Office, CEO Office, Management Trainee or similar roles.
• Experience working directly with a CEO, Founder, CXO or senior leadership preferred.
• Excellent English communication, drafting and interpersonal skills.
• Strong negotiation, stakeholder management, coordination and follow-up skills.
• Excellent organisational, multitasking and time management skills, with strong attention to detail.
• Proficiency in MS Office/Google Workspace, especially Excel/Sheets, Word/Docs, PowerPoint/Slides, email and calendar tools.
• Ability to analyse information, structure problems and present information clearly.
• Ability to work independently with accountability, minimal supervision and tight deadlines.
• Strong discretion and ability to handle confidential business information.
• Prior exposure to corporate executive operations and senior management support.

Preferred Candidate Profile

• Highly organised, disciplined, proactive and dependable.
• Sharp, confident and professional in communication.
• Strong ownership, follow-through and closure mindset.
• Able to anticipate requirements and work proactively.
• Comfortable managing multiple departments, senior stakeholders and changing priorities.
• Solution-oriented with a structured approach to problem-solving.
• Mature and confident in stakeholder communication and negotiation.
• Comfortable operating in a fast-paced environment.