Executive Assistant (Operations & Coordination)

Majestic Basmati Rice Pvt. Ltd.; Mohali; Sur place; INR 600 000 - 900 000; Plein temps

Avantages offerts par ce poste

On-site role

Structured work hours

Direct access to leadership

Résumé du poste

Majestic Basmati Rice Pvt. Ltd. in Mohali invites an experienced Executive Assistant to support senior leadership with calendar management, meeting coordination, and travel logistics.

You will act as the liaison across operations, logistics, sales, and finance to ensure timely communication and follow-up. The role emphasizes accuracy, documentation, and proactive project support, including preparing briefings, minutes, and status reports while maintaining compliance and audit readiness.

Qualifications

• Calendar management for executives and proactive scheduling.
• Meeting coordination and travel logistics for senior leadership.
• Effective executive correspondence and document handling.
• Process documentation and project tracking across departments.
• Strong internal communication and document management skills.
• Familiarity with ERP/SAP systems preferred.

Responsabilités

• Manage executive calendars, schedule meetings, and coordinate travel logistics for senior leadership.
• Serve as the central point of contact among operations, logistics, sales, and finance.
• Prepare internal briefings, agendas, minutes, and leadership status reports.
• Track deliverables, timelines, and action items across departments.
• Oversee office administration, vendor coordination, and documentation for compliance.
• Support ad-hoc projects including data collation and process documentation.

Connaissances

Calendar Management

Meeting Coordination

Executive Correspondence

Process Documentation

Project Tracking

Internal Communication Tools

Document Management Systems

Microsoft Office Suite

Basic Data Analysis Skills

Outils

ERP / SAP Experience

Description du poste

About The Opportunity

• Manage executive calendars, schedule meetings, and coordinate travel logistics for senior leadership.
• Act as the central point of contact between departments—operations, logistics, sales, and finance to ensure timely communication and follow-up.
• Prepare and distribute internal briefings, agendas, minutes, and status reports for leadership meetings.
• Track and monitor key operational deliverables, timelines, and action items across departments.
• Oversee office administration, vendor coordination, and documentation management for compliance and audit readiness.
• Support ad-hoc projects including data collation, presentation prep, and process documentation for efficiency improvements.

Skills & Qualifications

• Must-Have
• Microsoft Office Suite
• Calendar Management
• Meeting Coordination
• Executive Correspondence
• Process Documentation
• Project Tracking
• Internal Communication Tools
• Document Management Systems
• Preferred
• ERP / SAP Experience
• Agri-Food Industry Exposure
• Basic Data Analysis Skills

Benefits & Culture Highlights

• Work in a fast-paced, growing export-oriented organization with clear career progression paths.
• Collaborative, values-driven culture with emphasis on ownership, efficiency, and professionalism.
• On-site role with structured work hours and direct access to leadership for growth exposure.

Skills: management,executive correspondence,data,document management systems,operations