Executive Assistant ( Only Female )

SG Oasis; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

SG Oasis is seeking an experienced Executive Assistant to support an executive with calendar management, meetings, reminders, and follow-ups. The role includes coordinating domestic and international travel, managing personal and household administration, and handling confidential financial documentation with strict discretion.

You will interact with family members, household staff, vendors, and senior leadership, preparing records and coordinating special projects and events.

Responsibilities

• Manage the executive's calendar, meetings, appointments, reminders, and follow-ups to ensure seamless scheduling and execution of priorities.
• Coordinate domestic and international travel arrangements, including reservations, ticketing, accommodations, itineraries, and logistics, ensuring accuracy and cost efficiency.
• Support personal and household administration, coordinating effectively with family members, household staff, and service providers.
• Assist in managing financial documentation and correspondence with banks, investment managers, auditors, tax advisors, and other professional service providers.
• Handle highly confidential personal, family, and business information with the utmost discretion and professionalism.
• Act as a key point of contact between the executive, leadership team, external stakeholders, vendors, and household personnel.
• Prepare and maintain records, documents, reports, and correspondence as required.
• Track action items, commitments, and deadlines, ensuring timely follow-up and completion.
• Coordinate special projects, events, and personal engagements as assigned.
• Maintain a high level of professionalism, confidentiality, and attention to detail in all interactions and responsibilities.

Job description

Responsibilities

• Manage the executive's calendar, meetings, appointments, reminders, and follow-ups to ensure seamless scheduling and execution of priorities.
• Coordinate domestic and international travel arrangements, including reservations, ticketing, accommodations, itineraries, and logistics, ensuring accuracy and cost efficiency.
• Support personal and household administration, coordinating effectively with family members, household staff, and service providers.
• Assist in managing financial documentation and correspondence with banks, investment managers, auditors, tax advisors, and other professional service providers.
• Handle highly confidential personal, family, and business information with the utmost discretion and professionalism.
• Act as a key point of contact between the executive, leadership team, external stakeholders, vendors, and household personnel.
• Prepare and maintain records, documents, reports, and correspondence as required.
• Track action items, commitments, and deadlines, ensuring timely follow-up and completion.
• Coordinate special projects, events, and personal engagements as assigned.
• Maintain a high level of professionalism, confidentiality, and attention to detail in all interactions and responsibilities.