Executive Assistant (Job ID: JOYKYL1EA)

Insideoutva; India; On-site; INR 2,667,000 - 3,201,000; Full time

Job summary

Insideoutva is seeking a proactive Executive Assistant to support senior leadership globally. The role combines traditional administrative duties with financial tracking, SOP development, and AI-assisted workflows.

Strong attention to detail and proactive problem-solving are essential. Responsibilities include calendar management, financial data entry, and creating efficient operational playbooks, with emphasis on accuracy and proactive issue resolution.

Qualifications

• Executive support experience supporting senior leaders independently.
• Strong understanding of basic bookkeeping, financial records, and numerical verification.
• Excel skills with pivot tables, reporting, and structured data handling.
• Exceptional attention to detail and ability to catch subtle errors.
• Self-managed, proactive, and able to anticipate needs and offer solutions.

Responsibilities

• Manage calendars, inboxes, priorities, and daily executive needs.
• Provide structured start-of-day and end-of-day updates.
• Handle expense reconciliation, invoices, bookkeeping, and financial data entry.
• Review numbers, identify discrepancies, and maintain high accuracy.
• Analyze issues and present well-thought-out solutions.
• Build and maintain SOPs, workflows, and operational playbooks.
• Use Claude and other AI tools for research, drafting, analysis, and workflow optimization.
• Verify AI outputs using strong human judgment and critical thinking.

Skills

Executive support

Finance/Bookkeeping

Excel

Accuracy

Proactive mindset

AI proficiency

Teachability

Schedule management

Tools

Claude AI

QuickBooks Online

Job description

WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will speak strictly in English during their entire shift.

JOB TITLE: Executive Assistant
JOB ID: JOYKYL1EA
INDUSTRY: Recruitment
LOCATION: LATAM / PH / South Africa
JOB STATUS: Full Time
WORK SCHEDULE: Monday–Friday, 7:00 AM–4:00 PM PST
SALARY: $2,500–$3,000/month
TARGET START DATE: ASAP

PLEASE NOTE: This is a high-ownership executive support role requiring strong financial accuracy, analytical thinking, proactive problem-solving, and advanced AI proficiency.

ROLE OVERVIEW

About the Client:
A premier staffing firm specializing in talent placement, hiring, and direct sourcing, operating under a global parent company with a strong focus on communication, operational precision, and high-quality talent.

About the Role:
We are seeking a proactive, analytical Executive Assistant to support senior leadership. Beyond traditional administrative support, this role requires ownership of financial tracking, detailed operational tasks, problem-solving, SOP development, and AI-assisted workflows.

KEY RESPONSIBILITIES

1. Executive & Operational Support

• Manage calendars, inboxes, priorities, and daily executive needs.
• Provide structured start-of-day and end-of-day updates.

2. Financial & Bookkeeping Support

• Handle expense reconciliation, invoices, bookkeeping, and financial data entry.
• Review numbers, identify discrepancies, and maintain high accuracy.

3. Problem Solving & Operations

• Analyze issues and present well-thought-out solutions.
• Build and maintain SOPs, workflows, and operational playbooks.

4. AI & Workflow Optimization

• Use Claude and other AI tools for research, drafting, analysis, and workflow optimization.
• Verify AI outputs using strong human judgment and critical thinking.

QUALIFICATIONS & SKILLS

• Executive Support: Proven experience supporting executives or senior leaders independently.
• Finance/Bookkeeping: Strong understanding of basic bookkeeping, financial records, and numerical verification.
• Excel: Intermediate skills, including pivot tables, reporting, and structured data handling.
• Accuracy: Exceptional attention to detail and ability to catch subtle errors.
• Proactive Mindset: Self-managed, resourceful, anticipates needs, and brings solutions—not just questions.
• AI Proficiency: Comfortable using Claude or similar advanced AI tools while validating outputs.
• Teachability: Highly engaged, receptive to feedback, asks smart questions, and quickly adopts new processes.
• Schedule: Available Monday–Friday, 7:00 AM/8:00 AM–4:00 PM PST.

NICE-TO-HAVES

• QuickBooks Online: Experience with invoicing and financial tracking.
• SOP Development: Experience creating and maintaining operational playbooks.
• Remote Work Readiness: Reliable high-speed internet and power backup.
• Global Experience: Experience working with international teams or US-based executives.

Join a growing network of exceptional remote professionals.