Executive Assistant

ReWorks Solutions; India; On-site; ZAR 240,000 - 420,000; Full time

Job summary

ReWorks Solutions is seeking an exceptionally experienced Executive Assistant to provide direct support to the founder. You will anticipate needs, take ownership, and keep multiple priorities aligned in a fast-paced environment.

This role requires outstanding calendar management, discretion, strong communication, and tech-savviness. Prior executive or personal assistant experience is essential, with comfort handling confidential information and remote collaboration across time zones.

Qualifications

• Prior EA or PA experience with executive support.
• Proven calendar and scheduling management.
• Strong written and verbal communication, discretion, and confidentiality.

Responsibilities

• Provide high-level executive and personal support to the founder.
• Manage calendars, scheduling, appointments, and competing priorities.
• Coordinate meetings, follow-ups, reminders, and outstanding action items.
• Proactively follow up on tasks and ensure nothing falls through the cracks.
• Handle both business and personal requests with professionalism and discretion.
• Manage purchases, orders, deliveries, and general logistics.
• Assist with administrative tasks and some financial/credit-card related tasks.
• Coordinate with internal and external contacts on behalf of the founder.
• Independently prioritise incoming requests and determine next steps.
• Anticipate needs and act before being asked.
• Keep track of multiple moving parts and provide timely updates.
• Resolve issues independently where possible to avoid escalations.
• Use technology to improve efficiency and organisation.
• Maintain confidentiality with sensitive information.

Skills

Executive support

Calendar management

Communication skills

Organisational skills

Discretion

Tech-savvy

Independence

Decision making

Time management

Prioritisation

Remote work experience

Attention to detail

Judgement

Tools

Calendar apps

Office productivity software

Remote collaboration tools

Job description

Job Title:Executive Assistant

Location:South Africa

Job Type:Full-Time, Remote

Working Hours:US Hours (9am-5pm EST)

Salary:South African Rand (ZAR)

We are looking for an exceptionally experienced, proactive, and highly capable Executive Assistant to provide direct support to a busy executive/founder.

This is not a role for someone who needs constant direction or waits to be told what to do. The ideal candidate will act as a true right-hand person — anticipating needs, taking ownership, making confident decisions, and getting things done quickly and efficiently.

You will be trusted to manage a combination of executive, business, administrative, and personal responsibilities, often working across multiple priorities at once. The successful candidate must be exceptionally responsive, organised, tech-savvy, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly.

Key Responsibilities

• Provide high-level executive and personal support to the executive/founder.
• Manage calendars, scheduling, appointments, and competing priorities.
• Coordinate meetings, follow-ups, reminders, and outstanding action items.
• Proactively follow up on tasks and ensure nothing falls through the cracks.
• Handle both business and personal requests with professionalism and discretion.
• Manage purchases, orders, deliveries, and general logistics.
• Assist with administrative and credit-card-related tasks.
• Coordinate with internal and external contacts on behalf of the executive.
• Independently prioritise incoming requests and determine the appropriate next steps.
• Anticipate the executive's needs and take action before being asked.
• Keep track of multiple moving parts and provide timely updates.
• Resolve issues independently wherever possible rather than escalating every decision.
• Use technology and digital tools confidently to improve efficiency and organisation.
• Maintain a high level of confidentiality when dealing with sensitive personal and business information.

• Previous Executive Assistant or Personal Assistant experience is essential.
• Proven experience directly supporting a busy executive, owner, founder, or senior leader.
• Demonstrated ability to manage both business and personal responsibilities.
• Strong calendar and scheduling management experience.
• Excellent organisational and follow-up skills.
• Strong written and verbal communication skills.
• Exceptional responsiveness and sense of urgency.
• Highly tech-savvy and comfortable learning and using new systems and software.
• Able to work independently with minimal supervision.
• Strong judgment and the confidence to make decisions without needing detailed instructions.
• Excellent attention to detail and follow-through.
• Strong discretion and the ability to handle confidential information appropriately.
• Previous remote working experience is preferred.
• ABA, healthcare, or medical industry experience would be highly beneficial.