Executive Assistant

HCLTech; Dadri; On-site; INR 420,000 - 620,000; Full time

Job summary

HCL Technologies Limited is seeking an Administrative Executive Assistant & PMO to support our sales leadership team. The role blends executive support with project coordination, requiring strong organization and proactive stakeholder engagement.

The ideal candidate will manage calendars, coordinate domestic and international travel, process expenses, and ensure alignment across multiple teams while assisting in sales pursuits and documenting key discussions with customers.

Qualifications

• Proven experience as an Executive Assistant or project coordinator.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with MS Office, Outlook, Teams.
• Ability to interact with senior leaders and external clients.
• Detail-oriented and proactive, able to work independently.
• Experience supporting sales teams or projects is desirable.

Responsibilities

• Manage complex calendars and scheduling for sales leaders.
• Arrange domestic and international travel, flights and itineraries.
• Prepare and track expense reports per company policies.
• Act as liaison with internal stakeholders for sales pursuits.
• Coordinate tasks and deliverables to advance sales initiatives.
• Support sales leaders in tracking progress and alignment.
• Attend customer meetings to document discussions and actions.
• Follow up on action items to ensure timely completion.
• Maintain records of commitments and deadlines.

Skills

Executive Assistant

Project Coordinator

Calendar management

Travel arrangements

Expense management

Stakeholder management

Communication skills

MS Office

Tools

Microsoft Office Suite

Outlook

Teams

Expense management software

Job description

We are seeking a highly organized and proactive Administrative Executive Assistant & PMO with 3-8yrs of experience to support our sales leadership team. This multifaceted role combines core administrative responsibilities with project management and stakeholder engagement. The ideal candidate will be skilled in managing calendars, travel, and expenses, while also excelling at internal coordination, sales support, and customer follow-up.

Key Responsibilities

• Administrative Support
• Efficiently manage complex calendars, scheduling meetings and appointments for sales leaders.
• Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Prepare, process, and track expense reports, ensuring compliance with company policies.
• Internal Stakeholder Management & Sales Pursuit Follow-Up
• Serve as the point of contact for internal stakeholders involved in sales pursuits and ongoing projects.
• Coordinate and follow up on tasks and deliverables to ensure timely progress on sales initiatives.
• Assist sales leaders in tracking progress, gathering information, and ensuring alignment across teams.
• Attend customer meetings (virtual and in-person) alongside sales leaders to document key discussions and action items.
• Follow up on action items with both internal teams and customer counterparts to ensure timely completion and customer satisfaction.
• Maintain clear records of commitments and proactively manage deadlines.

Qualifications

• Proven experience as an Executive Assistant, Project Coordinator, or similar administrative role.
• Strong organizational and time management skills; ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Outlook, Teams) and experience with expense management systems.
• Professional demeanor with the ability to interact confidently with senior leaders, colleagues, and external clients.
• Detail-oriented, proactive, and able to work independently with minimal supervision.
• Experience in supporting sales teams or project management is highly desirable.

Why Join Us?

As a key member of our team, you will play a critical role in driving operational excellence and supporting the success of our sales organization. If you thrive in a dynamic environment and enjoy helping teams achieve their goals, we invite you to apply for this exciting opportunity.