Executive Assistant - Founders Office

Perpetuity Ventures LLP; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Perpetuity Ventures LLP is seeking a highly organised Executive Assistant to the Managing Partner's Office to provide comprehensive secretarial and administrative support. You will manage calendars, correspondence, and travel arrangements with discretion and professionalism, coordinating with clients, investors, consultants and internal teams.

The role requires 1-2 years of relevant experience in a senior-support capacity, a graduate degree, and a proactive, detail-oriented approach to ensure

Qualifications

• Graduate with 1–2 years of EA/PA experience.
• Experience in professional services or financial context is an advantage.
• Strong confidentiality and organisational skills.

Responsibilities

• Calendar and daily schedule management.
• Manage incoming and outgoing correspondence and follow-up.
• Coordinate communication with clients, investors, consultants and other stakeholders.
• Meeting coordination and minute-taking.
• Internal team administrative support.
• Travel management including visa documentation.
• Process travel expenses and invoices in Zoho Expense.

Skills

Calendar management

Communication

Secretarial

Travel coordination

Education

Bachelor's degree

Tools

Zoho Expense

Job description

Role Overview

We are seeking a highly organised, proactive and Executive Assistant Managing Partners Office & Administration to provide comprehensive secretarial, administrative and coordination support to the Managing Partner and the team. The role requires excellent communication skills, strong attention to detail, the ability to manage multiple priorities and a high degree of confidentiality.

Key Responsibilities

• 1. Calendar & Daily Schedule Management
• 2. Manage incoming and outgoing correspondence and ensure timely follow-up.
• 3. Coordinate communication with clients, investors, consultants, professional advisors and other stakeholders.
• 4. Meeting Coordination & Follow-up including preparing and maintaining Minutes of meetings
• 5. Internal Team Administrative Support
• 6. Travel management- Includes scheduling, booking, assist in visa documentation
• 7. Booking travel expense details and invoices/supporting in Zoho Expense

Qualification & Experience

• Graduate degree in any discipline; additional qualifications in Secretarial Practice, Business Administration or a related field will be an advantage.
• 1-2 years of relevant experience as an Executive Assistant, Personal Assistant or Secretary to a senior executive/MD/CEO.
• Experience in a professional services, financial services, investment management or corporate environment will be an added advantage.