Executive Assistant

ANAND AND ANAND; Uttar Pradesh; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Anand and Anand seeks an Executive Assistant to provide high-level administrative support to the Senior Partner. You will manage calendars, draft communications, organize confidential information, and coordinate travel and events for the executive team.

The role requires discretion, excellent organizational skills, and the ability to handle multiple priorities with minimal supervision. MS Office proficiency and board portal experience are valued assets.

Qualifications

• Proven history of consistent tenure in previous positions.
• Experience as Executive Assistant supporting CXO or HODs.
• Excellent organizational and time management skills.
• Strong written and verbal communication; ability to draft and edit correspondence/presentations.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in MS Office; experience with board portal software is a plus.

Responsibilities

• Manage Senior Partner’s calendar, meetings, and travel arrangements.
• Handle communications and draft/edit documents for the Senior Partner.
• Maintain confidential information and compile data for reports.
• Prepare meeting agendas, attend meetings, and take minutes.
• Coordinate complex travel itineraries for executives.
• Assist in organizing corporate events and meetings.
• Handle expense reporting and reimbursements.
• Manage special projects assigned by the Senior Partner.

Skills

Tenure history

Organizational skills

Time management

Written and verbal communication

Discretion/confidentiality

MS Office proficiency

Tools

Board portal software

Job description

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders.

Key Responsibilities:

Calendar Management:

• Manage and prioritize the Senior Partner’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Ensure the Senior Partner is briefed and prepared for all meetings and appointments.

Communication Management:

• Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence.
• Draft, edit, and proofread documents and presentations for the Senior Partner.

Information Management:

• Maintain and organize confidential information and documents related to the assigned activities, ensuring accuracy and accessibility.
• Conduct research and compile data as required by the Senior Partner for presentations and reports.

Meeting Support:

• Prepare meeting agendas, attend meetings, and take accurate minutes.
• Follow up on action items and decisions made during meetings, ensuring timely execution.

Travel Coordination:

• Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests.

Event Coordination:

• Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management.

Administrative Support:

• Handle expense reporting and reimbursement processes.
• Manage special projects and initiatives as assigned by the Senior Partner.

Skills and Qualifications:

• "Proven history of consistent tenure in previous positions" is mandatory.
• Proven experience as an Executive Assistant or similar role supporting CXO or HODs.
• Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs.
• Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in MS Office and other relevant software; experience with board portal software is a plus.

Personal Attributes:

• Professional demeanor and appearance.
• Ability to work independently and as part of a team.
• Adaptability and willingness to take on new tasks and challenges.
• Strong attention to detail and problem-solving skills.