Executive Assistant For Managing Director

Sbm Chemicals Instruments; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

SBM Chemicals Instruments is seeking an experienced Executive Assistant to manage secretarial duties, schedule and coordinate meetings, and handle communications. You will draft letters and reports, monitor emails, and support travel bookings and hotel reservations in a fast-paced environment.

The ideal candidate demonstrates strong English communication, organizational skills, and the ability to work independently under pressure.

Qualifications

• 7+ years of secretary/secretarial experience.
• Excellent English language skills (written and oral).
• Strong email and written communication skills.

Responsibilities

• Handle executive assistant and secretarial duties, including meetings and scheduling.
• Draft and prepare letters and reports; manage emails.
• Coordinate communications and correspondence and maintain filing.
• Arrange travel bookings and hotel reservations.

Skills

English fluency

Office suite

Email communication

Telephone etiquette

Typing speed

Secretarial experience

Document drafting

Tools

MS Office

Email clients

ChatGPT

Job description

Responsible for all Executive Assistant and Secretarial work. This involves efficient handling of all internal and external meetings, scheduling appointments, organizing and dealing with all communications and correspondence, drafting and preparing letters, reports, checking emails etc. Will also be required to do travel Bookings and Hotel reservations.

Desired Candidate Profile

• Very presentable


• Should have worked as Secretary for at least 7 years


• Strong English language skills (Written and Oral)


• Independent and strong e-mail and written communication and correspondence skills is a necessity


• Good telephone manners required


• Computer savvy with knowledge of Microsoft Office and Mail programs and preferably Chat GPT. Good Word Processing, Excel and Power Point skills and typing speed required


• Contributing to the general office functioning by ensuring infrastructure is properly monitored for any upgrades, repairs, etc.


• Helping with Travel organization and Management


• Ability to work under pressure in a highly energized environment


• Cheerful disposition and the ability to work independently with a task-oriented focus and self-initiative


• Excellent Organizational Skills, and online and offline filing capabilities is a must

Candidate Profile

Fluency in English essential.

Preferred age: Around 35 years and above