Executive Assistant To Director

INOXGFL Group; Dadri; On-site; INR 600,000 - 1,200,000; Full time

Job summary

INOXGFL Group is seeking an experienced executive assistant to support the Director with daily administrative tasks and communication management. The role involves handling confidential documents, coordinating travel (domestic and international), and preparing reports, minutes, and presentations.

The successful candidate will manage calendars, arrange meetings, and ensure smooth operation of the Director's office, including in their absence. 6–12 years of experience is preferred.

Qualifications

• 6–12 years of total experience.
• Excellent communication skills, both verbal and written.
• Ability to handle day-to-day activities for a Director.
• Strong coordination and administrative capabilities.

Responsibilities

• Coordinate and assist the Director in daily business functions and provide executive admin support.
• Ensure smooth official correspondence and coordination in the Director's absence.
• Coordinate, collect and maintain confidential documents.
• Process outgoing communications to clients and internal departments.
• Prepare monthly reports, minutes, calendar blocks and presentations.
• Schedule and manage meetings and other business tasks.
• Handle telephone calls professionally.
• Coordinate travel arrangements (domestic and international), bookings and related visas/passport needs.
• Maintain department functionality with comprehensive administrative support.
• Maintain files and records in an organized manner.
• Carry out other secretarial duties as required.

Skills

Verbal & written communication

Calendar management

Executive support

Travel coordination

Job description

Role & responsibilities

• Coordinate & assist the Director in his regular day to day business functions & provide executive level administration support.


• Ensure smooth running of all official correspondence & coordination in his absence.


• Coordination, collecting & maintenance of confidential documents.


• Processing all outgoing communication in the form of E-mail, letters or other forms of communication to clients & within the department.


• Preparation of various monthly report, minutes of meeting, calendar blocking & presentation.


• Schedule & manage meetings & other business assignments.


• Attending telephone calls handling them in an appropriate manner.


• Responsible for coordinating official travel & stay (inland & foreign) arrangements railways / Air tickets booking, dealing with various travel related requirements like Passport assistance , Visas, Overseas Insurance policies.


• Responsible for handling the smooth functioning of the department by providing comprehensive administrative & secretarial support.


• Maintaining all files and records in proper manner.

All other Secretarial duties.

Preferred candidate profile

• Good Knowledge on verbal and written skills.


• Handle day to day activity of Director.


• Excellent communication skills.


• Total experience 6-12 years.