EXECUTIVE ASSISTANT FEMALE

Yogini Tradex Private Limited; Kolkata District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Yogini Tradex Private Limited seeks an experienced Executive & Strategic Support professional to assist the Director with high-level strategic and administrative tasks, research, reports, and briefing notes for decision-making.

You will manage the Director's calendar, prepare meeting materials, coordinate with senior leaders and partners, track multiple projects, maintain dashboards, and handle confidential governance, events, and travel arrangements.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• MBA or equivalent preferred.
• 7–10 years of executive support or senior administrative experience.
• Experience supporting senior leadership such as Director, CEO, or Managing Director will be highly preferred.

Responsibilities

• Provide high-level strategic and administrative support to the Director and track initiatives.
• Manage the Director’s calendar, prepare agendas, and record minutes.
• Act as a communication bridge with internal and external stakeholders.
• Track projects, maintain dashboards, and report progress.
• Maintain confidentiality and governance, ensure compliant records.
• Coordinate domestic and international travel and executive events.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Discretion & confidentiality

Proactive problem-solving

Prioritization

MS Office

Stakeholder management

Strategic thinking

Multilingual communication

Education

Bachelor's degree

MBA or equivalent

Tools

Microsoft Office Suite

Job description

1. Executive & Strategic Support Provide high-level strategic and administrative support to the Director. Assist in tracking and executing key strategic initiatives and business priorities. Conduct research, prepare reports, presentations, and briefing notes for meetings anddecision-making. Monitor progress of key projects and follow up with internal teams.2. Calendar & Meeting Management Manage and optimize the Director’s schedule, appointments, and meetings. Prepare agendas, presentations, and meeting documents. Record minutes of meetings and ensure timely follow-up on action points.3. Communication & Coordination Act as a communication bridge between the Director and internal/externalstakeholders. Coordinate with senior management, department heads, and external partners. Draft professional emails, correspondence, and internal communications on behalf ofthe Director. 4. Project & Task Management Track multiple projects and ensure timely completion of deliverables. Assist in planning and executing strategic initiatives and corporate projects. Maintain dashboards and reports for project progress and performance metrics.5. Confidentiality & Governance Handle sensitive information with strict confidentiality. Maintain organized records, documents, and important business data. Support the Director in maintaining compliance and governance processes.6. Event & Travel Coordination Manage domestic and international travel arrangements. Coordinate executive meetings, events, and business engagements. Ensure seamless logistics for business trips and corporate meetings.

Requirements

Required Qualifications:-

Bachelor’s degree in Business Administration, Management, Communications, or arelated field. MBA or equivalent qualification preferred.Experience 7–10 years of experience in executive support, strategic coordination, or senioradministrative roles. Prior experience supporting senior leadership such as Director, CEO, or ManagingDirector will be highly preferred.Key Skills & Competencies Strong organizational and multitasking skills Excellent verbal and written communication (English , Hindi & Bengali) Strategic thinking and analytical ability High level of discretion and confidentiality Proactive problem-solving mindset Ability to manage priorities in a fast-paced environment Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) Professional interpersonal and stakeholder management skills