Executive assistant ( Female)

Naukripay group; Jaipur; Vor Ort; INR 350.000 - 750.000; Vollzeit

Zusammenfassung

Naukripay group in Jaipur seeks an Executive Assistant to support senior managers with a range of administrative tasks. You will manage calendars, arrange travel, prepare expense reports and help improve office operations.

The ideal candidate is well-organized with strong time management and can work with minimal supervision while maintaining confidentiality and professionalism.

Qualifikationen

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• High School degree.
• PA diploma or certification is a plus.

Aufgaben

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Kenntnisse

Verbal communication

Written communication

Organizational skills

Time management

Discretion

MS Office

Ausbildung

High School degree

PA diploma or certification

Tools

MS Office

Jobbeschreibung

Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners


• Manage information flow in a timely and accurate manner


• Manage executives’ calendars and set up meetings


• Make travel and accommodation arrangements


• Rack daily expenses and prepare weekly, monthly or quarterly reports


• Oversee the performance of other clerical staff


• Act as an office manager by keeping up with office supply inventory


• Format information for internal and external communication – memos, emails, presentations, reports


• Take minutes during meetings


• Screen and direct phone calls and distribute correspondence


• Organize and maintain the office filing system

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role


• Excellent MS Office knowledge


• Outstanding organizational and time management skills


• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)


• Excellent verbal and written communications skills


• Discretion and confidentiality


• High School degree


• PA diploma or certification is a plus