Executive Assistant (EA) to the Director

Recex Pvt Ltd.; Gurugram District; On-site; INR 450,000 - 600,000; Full time

Job summary

Recex Pvt Ltd, Bilaspur, is seeking an Executive Assistant to the Director. The role requires 3–5 years of experience, strong command of English and Hindi, and proficiency in MS Office/Google Workspace.

You will manage the Director’s calendar, handle communications, prepare reports and presentations, and coordinate cross-functional teams to ensure timely execution of decisions. The EA will maintain confidential records, arrange travel, and act as the primary point of contact for clients and

Qualifications

• Graduate in any discipline; MBA/PGDM or Diploma in Office Management preferred.
• 3–5 years of EA/PA/Secretary experience to Director or senior management.

Responsibilities

• Manage the Director's calendar – meetings, appointments, travel, site visits, and conflicts.
• Handle emails, calls and correspondence; draft letters and official communications for the Director.
• Prepare presentations, reports, MIS and summaries for management reviews and board discussions.
• Organise meetings – agendas, minutes, action points and follow-ups until closure.
• Coordinate with Project, Purchase, Accounts, HR, Production, Marketing and Site teams to track priorities set by the Director.
• Maintain confidential files and records – physical and digital – in an organized manner.
• Arrange travel, accommodation and itineraries for the Director and visitors; manage expenses.

Skills

Calendar management

Time management

Communication (English/Hindi)

Email drafting

Confidentiality

Travel coordination

Education

Graduate degree (any discipline)

MBA / PGDM or Office Management Diploma

Tools

MS Office

Google Workspace

PowerPoint

Job description

Position Executive Assistant (EA) to the Director
Location Bilaspur
Experience Required 3 – 5 Years
Reports To Director Gender Male / Female

Objective of the Role

Co. provides complete electrical solutions to its customers on large projects – covering panels, cables & wires, switchgear, busbar and EPC project execution. The Executive Assistant to the Director will be the Director's right hand – managing the Director's schedule, communication, documents and follow-ups across departments, so that every decision is acted upon on time and the Director's office runs smoothly, professionally and with complete confidentiality.

Key Roles & Responsibilities

• Manage the Director's calendar – meetings, appointments, client/vendor visits, site visits and travel – and resolve scheduling conflicts.
• Handle the Director's emails, calls and correspondence; draft letters, replies, notes and official communication on the Director's behalf.
• Prepare presentations, reports, MIS and summaries (Excel, Word, PowerPoint) for management reviews, client meetings and board discussions.
• Organise internal and external meetings – prepare agendas, record minutes (MoM), circulate action points and follow up till closure.
• Coordinate with Project, Purchase, Accounts, HR, Production, Marketing and Site teams to track priorities and deadlines set by the Director.
• Maintain confidential files, contracts, tender documents, approvals and records – both physical and digital – in an organised manner.
• Arrange travel, accommodation and itineraries for the Director and visiting clients/guests; maintain related expense records.
• Act as the first point of contact for clients, vendors, consultants and visitors to the Director's office and handle them professionally.
• Track important dates – tenders, statutory deadlines, renewals, payments and project milestones – and send timely reminders.

Desired Candidate Profile

• Graduate in any discipline (BBA / B.Com / BA / B.Tech); MBA / PGDM or Diploma in Office Management / Secretarial Practice (preferred).
• 3–5 years of experience as Executive Assistant / Personal Assistant / Secretary to a Director, CEO or senior management.
• Excellent written and spoken English and Hindi, with strong email, business-letter and report drafting skills.
• Advanced MS Office (Excel, Word, PowerPoint); comfortable with Google Workspace, email and online meeting tools.
• Strong time, calendar and priority management; ability to handle multiple tasks under tight deadlines.
• High integrity and discretion in handling confidential information; presentable, confident and willing to travel when required.

Key Deliverables

• Well-managed Director's calendar with zero missed meetings, deadlines or important follow-ups.
• Timely, accurate and professional communication, reports and presentations.
• All decisions and action points from the Director's meetings followed up to closure.
• Organized, confidential and audit-ready records of the Director's office.

Note: Candidates (Male / Female) with prior experience as EA / PA to a Director in the Electrical Panel / Manufacturing / EPC industry will be given preference for this role.