Executive Assistant(EA) to Founder

Spotlight Marketing; Kolkata District; On-site; INR 254,000 - 304,000; Full time

Job summary

Spotlight Marketing is seeking an Executive Assistant to work closely with the Founder, keeping calendars, priorities, and daily tasks organized.

You will coordinate with internal teams, manage records in Excel, and leverage AI tools like ChatGPT and Claude to speed up research and drafting. Experience supporting senior leaders and strong communication are essential.

This is a full-time, on-site role in Kolkata requiring discretion and a proactive, reliable approach.

Qualifications

• 1–2 years of experience as an Executive Assistant, preferably supporting a founder or senior leader.
• Strong working knowledge of Excel.
• Comfortable using AI tools like ChatGPT and Claude for daily work.
• Highly organized with a sharp memory for detail and follow-through.
• Proactive, reliable, and able to multitask without dropping the ball.

Responsibilities

• Provide day-to-day administrative and executive support directly to the Founder
• Manage the Founder's schedule, meetings, and follow-ups across email and WhatsApp
• Maintain and organize records, trackers, and documentation in Excel
• Use AI tools (ChatGPT, Claude) to speed up research, drafting, and daily tasks
• Track ongoing priorities, deadlines, and action items without needing constant reminders
• Coordinate with internal teams and external contacts on the Founder's behalf
• Handle sensitive information with discretion and professionalism

Skills

Excel

AI tools

Organizational skills

Communication skills

Multitasking

Tools

ChatGPT

Claude

Job description

Kolkata, WB | Full-time, On-site | 1-2 years experience | Salary - 25,000/month

About the Role

We're looking for a sharp, dependable Executive Assistant to work closely with our Founder. You'll be the go-to person for keeping their day organized, managing priorities, and making sure nothing falls through the cracks — someone comfortable with everyday tools like Excel, WhatsApp, and AI assistants (ChatGPT, Claude), and who can be trusted to remember what others forget.

What You'll Do

• Provide day-to-day administrative and executive support directly to the Founder
• Manage the Founder's schedule, meetings, and follow-ups across email and WhatsApp
• Maintain and organize records, trackers, and documentation in Excel
• Use AI tools (ChatGPT, Claude) to speed up research, drafting, and daily tasks
• Track ongoing priorities, deadlines, and action items without needing constant reminders
• Coordinate with internal teams and external contacts on the Founder's behalf
• Handle sensitive information with discretion and professionalism

What You Bring

• 1-2 years of experience as an Executive Assistant, preferably supporting a founder or senior leader
• Strong working knowledge of Excel
• Comfortable using AI tools like ChatGPT and Claude for daily work
• Highly organized with a sharp memory for detail and follow-through
• Proactive, reliable, and able to multitask without dropping the ball
• Good communication skills, written and verbal
• Ability to handle confidential matters with discretion