Executive Assistant to the Founders Office

Iiclab; Mumbai; On-site; INR 1,800,000 - 3,500,000; Full time

Job summary

Iiclab is seeking an AI-savvy Executive Assistant to the Founders Office in Mumbai. You will think strategically, leverage AI to streamline tasks, and act as an extension of the Founder in a fast-paced tech setting.

Role focuses on business priorities, decision support, and day-to-day execution, requiring proactive problem-solving, structure, and strong communication with stakeholders.

Qualifications

• 3–5 years of experience as an EA or Founder's Office associate.
• Experience supporting Founders, CEOs or senior leadership.
• Background in tech companies, SaaS, or startups.
• Strong AI tools knowledge and modern productivity workflows.
• Excellent written and verbal communication.
• Exceptional organizational and stakeholder management.
• High business acumen with sound judgment.

Responsibilities

• Think like a business partner: align with priorities and focus on what matters.
• Anticipate challenges and solve problems before bottlenecks arise.
• Bring structure to ambiguity and drive execution with minimal supervision.
• Challenge ideas respectfully and contribute thoughtful perspectives.
• Identify opportunities to improve processes beyond routine tasks.
• Track priorities and deadlines; prepare concise reports and dashboards.
• Maintain organized documentation for quick decision-making.
• Act as communication bridge across leadership, teams, clients, vendors.

Skills

AI tools

Communication

Organizational

Stakeholder mgmt

Calendar management

Problem solving

Education

B.Tech / B.E. in CS/IT/AI

Tools

ChatGPT

Claude

Claude Code

Perplexity

Gemini

Cursor

Notion AI

Job description

Executive Assistant to the Founders Office * 3–5 years

About the job

We're not looking for a traditional Executive Assistant.

We're looking for a tech-savvy strategic EA who can think independently, leverage AI to work smarter, and act as a true extension of the Founder.

This role sits at the heart of the Founder's Office, where you'll work closely on business priorities, strategic initiatives, decision-making, and day-to-day execution. You'll be expected to anticipate needs, simplify complexity, and ensure that nothing important falls through the cracks.

If you're naturally curious, love technology, stay updated on AI, and enjoy solving problems before they arise, you'll thrive here.

Responsibilities

Think Like a Business Partner:

• Understand business priorities and help the Founder focus on what matters most.
• Anticipate challenges and solve problems before they become bottlenecks.
• Bring structure to ambiguity and drive execution with minimal supervision.
• Challenge ideas respectfully and contribute thoughtful perspectives.
• Identify opportunities to improve processes rather than simply following them.

Leverage AI & Technology:

• Integrate AI into your daily workflow to improve speed, quality, and efficiency.
• Use tools like ChatGPT, Claude, Claude Code, Perplexity, Gemini, Cursor, Notion AI, and similar platforms to research, write, analyze, and automate tasks.
• Identify repetitive processes and proactively implement AI-driven solutions to improve productivity.
• Stay ahead of emerging AI tools and recommend new technologies that can benefit the Founder and the organization.
• Learn and adapt quickly to new software, systems, and digital workflows.

Drive Execution:

• Track key priorities, projects, and deadlines across the Founder's Office.
• Prepare concise reports, presentations, executive summaries, and dashboards.
• Ensure commitments are completed on time without requiring constant follow-ups.
• Maintain organized documentation and records for quick decision-making.
• Ensure nothing important falls through the cracks.

Drive Cross-Functional Alignment:

• Act as the communication bridge between leadership, teams, clients, vendors, and partners.
• Ensure information flows seamlessly across functions.
• Follow through relentlessly until tasks are completed.
• Build trusted relationships across all levels of the organization.
• Ensure accountability by tracking actions and following up on commitments.

Own Communication & Coordination:

• Manage a dynamic calendar using sound judgment, not just scheduling.
• Represent the Founder professionally across internal and external stakeholders.
• Draft clear, concise, and professional communication on behalf of the Founder.
• Prepare meeting agendas, capture action items, and ensure timely follow-ups.
• Prioritize competing requests while protecting the Founder's time.

Qualifications

We're looking for someone with:

• 3–5 years of experience as an Executive Assistant, Founder's Office Associate, Chief of Staff Associate, or in a similar leadership support role.
• Experience supporting Founders, CEOs, CXOs, or senior leadership teams.
• B.Tech / B.E. in Computer Science, Information Technology, AI, or a related
• Experience in technology companies, SaaS businesses, startups, or other fast-paced organizations.
• Strong understanding of AI tools and modern productivity workflows.
• Excellent written and verbal communication skills.
• Exceptional organizational and stakeholder management skills.
• High business acumen with the ability to exercise sound judgment.