Executive Assistant To Founder

WOW Softech; Dadri; On-site; INR 700,000 - 1,100,000; Full time

Job summary

WOW Softech is seeking an organized and analytical Executive Assistant to support the Founder in Noida, Delhi NCR. The role involves managing the Founder’s time, collecting data, preparing reports, and coordinating special projects to drive brand growth.

Responsibilities include calendar management, agendas, presentations, travel coordination, and cross-functional collaboration with stylists, press and clients. A master’s in management is preferred and 2+ years of related experience are desired.

Qualifications

• Graduate degree from an accredited institution.
• Master’s in management preferred.
• At least 2 years of executive support, operations or project coordination.
• Experience creating reports, dashboards or management presentations.
• Experience in fashion, luxury, retail or lifestyle brands is advantageous.

Responsibilities

• Manage the Founder's calendar across design reviews, client fittings, shoots, store visits, launches and meetings.
• Prepare agendas, briefing notes, presentations and meeting summaries.
• Coordinate with stylists, press, partners and key clients on the Founder’s behalf.
• Collect data and maintain trackers for sales, stores, production and finance.
• Track action items, deadlines and escalate overdue or at-risk tasks.
• Coordinate special projects from planning through completion.

Skills

Organized

Analytical

Proactive

Calendar management

Data reporting

Stakeholder coordination

Discretion

Education

Graduate degree

Master's in management

Tools

Microsoft Excel

PowerPoint

Job description

Reporting to : Founder

Base location : Noida, Delhi NCR

Work Week : 6 days

Role Overview

We are looking for a highly organized, analytical and proactive Executive Assistant to support the Founder. The role will manage the Founders time and priorities, collect and organize business data, prepare reports, track tasks to completion and coordinate special projects so the Founder can focus on creative direction and the brands growth.

Key Responsibilities

1. Founders Office & Executive Support

• Manage the Founder’s calendar across design reviews, client fittings, shoots, store visits, launches and business meetings.
• Prepare agendas, briefing notes, presentations and meeting summaries.
• Coordinate with stylists, press, partners and key clients on the Founder’s behalf.
• Manage travel, expenses, correspondence and other administrative requirements.
• Organise documents and maintain confidential records with complete discretion.

2. Data Collection & Reporting

• Collect data and updates from the stores, e-commerce, production, merchandising and finance teams.
• Maintain accurate trackers, spreadsheets and dashboards for sales, orders, production status and key deliverables.
• Prepare summaries, charts and reports for the Founder’s weekly and monthly reviews.
• Flag delays, gaps or unusual trends, and support the Founder with research needed for decisions.

3. Task Tracking & Follow-Up

• Record action items from meetings with clear owners and deadlines.
• Maintain a central tracker of priorities, commitments and deliverables.
• Follow up regularly with team members and escalated overdue or at-risk tasks.
• Send the Founder progress updates and ensure decisions are converted into action.

4. Special Projects

• Coordinate special projects — collection launches, store openings, events and collaborations — from planning through completion.
• Develop simple project plans, timelines, checklists and status reports.
• Coordinate approvals and deliverables across internal teams and external partners.
• Track project risks, budgets and deadlines, and maintain clear project documentation.

Candidate Profile

The successful candidate will be dependable, detail-oriented and comfortable with spreadsheets and digital tools, following up consistently across teams. This is a hands‑on role suited to someone who enjoys bringing structure, clarity and momentum to a fast-moving creative business.

• Education:
• Graduate degree from an accredited institution.
• A master’s in management will be preferred.
• Experience:
• At least 2 years of experience in executive assistance, operations, project coordination, business analysis or a similar role.
• Experience creating reports, dashboards or management presentations.
• Experience in fashion, luxury, retail or lifestyle brands will be an advantage.