Executive Assistant - CEO

Calsoft; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Calsoft seeks an Executive Assistant to support the CEO with calendar management, travel arrangements, and correspondence. You will coordinate meetings, draft reports, and maintain confidential files while acting as a primary point of contact for internal and external stakeholders.

The role requires discreet handling of sensitive information, the ability to manage multiple tasks, and proactive anticipation of the CEO's needs.

Qualifications

• Roughly 4+ years of similar experience, but not too high, since people get set in their ways
• Familiarity with Outlook calendaring, Teams/Zoom etc
• Familiarity with booking airline tickets etc online
• Ambitious and hardworking, willing to work after hours, not 9am to 5pm. Given this, suggest looking for male candidates, since in past I have seen that women EA candidates are less willing to do this.

Responsibilities

• Schedule and manage appointments, meetings, and events for the CEO.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and edit emails, reports, and other documents on behalf of the CEO.
• Organize and maintain files, documents, and records, ensuring accessibility and confidentiality.
• Conduct research and compile information for presentations and reports.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate and address the CEO's needs, providing proactive support.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Oversee office supplies, equipment, and general office organization.
• Coordinate with relevant parties for office maintenance and repairs.

Skills

Outlook calendaring

Meeting coordination

Travel booking

Confidentiality

After-hours work

Microsoft Teams

Zoom

Tools

Microsoft Teams

Zoom

Job description

Requirements

Roughly 4+ years of similar experience, but not too high, since people get set in their ways

Familiarity with Outlook calendaring, Teams/Zoom etc

Familiarity with booking airline tickets etc online

Ambitious and hardworking, willing to work after hours, not 9am to 5pm. Given this, suggest looking for male candidates, since in past I have seen that women EA candidates are less willing to do this.

Responsibilities

• Schedule and manage appointments, meetings, and events for the CEO.


• Coordinate travel arrangements, including flights, accommodations, and itineraries.


• Serve as the primary point of contact for internal and external stakeholders.


• Draft and edit emails, reports, and other documents on behalf of the CEO.


• Organize and maintain files, documents, and records, ensuring accessibility and confidentiality.


• Conduct research and compile information for presentations and reports.


• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.


• Anticipate and address the CEO's needs, providing proactive support.


• Prepare meeting agendas, materials, and presentations.


• Attend meetings, take minutes, and follow up on action items.


• Handle sensitive information with discretion and maintain confidentiality at all times.


• Oversee office supplies, equipment, and general office organization.


• Coordinate with relevant parties for office maintenance and repairs.