Executive Assistant ( Business strategy)

Manpowergroup Services India; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Manpowergroup Services India in Mumbai is seeking an energetic Executive Assistant to the Managing Director. This role goes beyond calendar management and requires close collaboration with the MD across Sales, Strategy, Projects and Operations to drive execution.

The ideal candidate has 3–5 years of relevant experience, a Graduate or MBA, and strong MS Excel and PowerPoint skills to prepare action points, MOMs, dashboards and reports for senior leadership.

Qualifications

• 3–5 years of relevant experience, preferably as EA to CXO/MD, strategy, business development or similar

Responsibilities

• Attend MD meetings and manage execution; track commitments and follow up to ensure timelines
• Understand discussions, decisions and expected outcomes; prepare clear action points / MOM
• Develop understanding of Sales, BD, Projects, Products and channel partners
• Coordinate with Sales, Projects, Operations, Production, Finance, HR, Marketing and others to implement MD decisions
• Prepare management summaries, dashboards and analytical reports for the MD
• Track milestones, commitments and customer/partner follow-ups to prevent gaps

Skills

MS Excel

PowerPoint

Analytics

Communication

Organization

Education

Graduate / MBA

Job description

Role - Executive Assistant to Managing Director

Exp - 3-5 years

Location - Mumbai

About the Role

We are looking for a young, dynamic, highly ambitious and execution-oriented professional to work closely with the Managing Director as an Executive Assistant Business & Strategy.

This is not a traditional secretarial or calendar-management role. The person will work closely with the MD across Sales, Strategy, Business Development, Projects, Operations and key management initiatives, with a strong focus on execution, follow-up, accountability and business growth.

The ideal candidate should have the ambition and capability to eventually grow into a DGM / GM-level business leadership position within the organization.

Key Responsibilities

1. MD Meeting & Execution Management

• Attend key internal and external meetings with the MD.
• Understand discussions, decisions, commitments and expected outcomes.
• Prepare clear Action Points / MOM after meetings.
• Track every commitment made by internal teams, customers, consultants, partners and other stakeholders.
• Follow up proactively and ensure commitments are completed within agreed timelines.
• Escalate delays, bottlenecks and critical issues to the MD.

2. Business & Sales Understanding

• Develop an in-depth understanding of the company's Sales, Business Development, Projects, Products, Customers and Channel Partner network.
• Understand the sales funnel, quotations, orders, project pipeline and key opportunities.
• Participate in strategic customer and project discussions.
• Track important opportunities and ensure timely action from respective teams.
• Support the MD in identifying gaps, opportunities and areas requiring management intervention.

3. Strategy & Business Planning

• Work closely with the MD on strategic initiatives and business plans.
• Assist in converting management decisions into actionable plans.
• Track progress against important business objectives and targets.
• Prepare management summaries, dashboards and analytical reports when required.
• Conduct business analysis and research to support decision-making.

4. Cross-Functional Coordination

• Coordinate with Sales, Projects, Operations, Production, Finance, HR, Marketing and other functions.
• Ensure that decisions taken by the MD are communicated and implemented effectively.
• Follow up with respective department heads and ensure timely completion.
• Act as an execution bridge between the MD and the organization.

5. Project & Customer Follow-up

• Track important projects and strategic customers personally assigned by the MD.
• Monitor project milestones, commercial matters, customer commitments and internal deliverables.
• Ensure that critical actions are not missed.
• Maintain a clear tracker of what is pending, who is responsible and by when it must be completed.

6. Management Information & Reporting

• Prepare concise reports for the MD on key business matters.
• Maintain action trackers, business dashboards and follow-up reports.
• Highlight important issues requiring immediate attention.
• Provide data and analysis to help the MD make faster and better decisions.

What We Are Looking For

• Education: Graduate / MBA from a reputed college or B-School.
• Experience: Approximately 35 years of relevant experience, preferably in Executive Assistant to CXO/MD, Management Consulting, Strategy, Business Development, Sales or a similar business-facing role.
• Strong understanding of Sales, Business Strategy and Business Development.
• Excellent analytical and problem-solving abilities.
• Strong communication and interpersonal skills.
• Ability to understand business discussions quickly and convert them into actionable tasks.
• Highly organized with exceptional follow-up and execution capabilities.
• Comfortable interacting with senior management, customers, consultants and business partners.
• Strong command of MS Excel, PowerPoint and business reporting tools.

Personality & Mindset

We are looking for someone who is:

• Young, energetic and highly ambitious
• Extremely aggressive and proactive in execution
• Hungry to learn, grow and take responsibility
• Highly disciplined about timelines and commitments
• Comfortable challenging people and asking for results when required
• A strong communicator with the confidence to interact with senior professionals
• Problem-solving oriented rather than task-oriented
• Willing to work beyond a defined job description when the business requires it
• Interested in understanding the entire business, not just supporting the MD