Executive Assistant

INDIAN SCHOOL OF BUSINESS MANAGEMENT AND ADMINISTRATION; Vasai-Virar; On-site; INR 350,000 - 550,000; Full time

Job summary

INDIAN SCHOOL OF BUSINESS MANAGEMENT AND ADMINISTRATION is seeking an organised Personal Assistant to support the Director and Management. You will coordinate calendars, arrange travel, manage communications, and oversee admin tasks to ensure timely completion of responsibilities.

The role involves liaising with government bodies, universities, and external agencies, coordinating with multiple departments across India, and assisting with accounting documentation as needed.

Responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedules.
• Arrange domestic and international travel, including tickets, hotels, transport, and itineraries.
• Handle official emails, calls, correspondence, and confidential documentation.
• Organise meetings, prepare Minutes of Meetings (MoM), and track action items.
• Coordinate office administration, facilities, housekeeping, vendors, AMCs, and renewals.
• Liaise with government departments, regulatory authorities, universities, the Bar Council, and external agencies.
• Manage visitors, hospitality, and official appointments.
• Coordinate with department heads and branch teams across India to track assignments and deadlines.
• Coordinate with digital marketing, graphics, website, and creative teams.
• Assist Accounts with bills, expenses, advances, reimbursements, and documentation.
• Handle special assignments and other responsibilities delegated by Management.
• Contact Us: 9109984645
• Email US :[e-mail]

Job description

Job Description: Personal Assistant to Director

Department: Administration

Location: Mira-Bhayander, Mumbai

Reporting To: Director / Management

Job Summary

We are seeking an organised, proactive, and experienced Personal Assistant to provide executive and administrative support to the Director and Management, ensuring smooth coordination, effective follow-ups, and timely completion of assigned tasks.

Key Responsibilities

• Manage the Directors calendar, appointments, meetings, and daily schedules.
• Arrange domestic and international travel, including tickets, hotels, transport, and itineraries.
• Handle official emails, calls, correspondence, and confidential documentation.
• Organise meetings, prepare Minutes of Meetings (MoM), and track action items.
• Coordinate office administration, facilities, housekeeping, vendors, AMCs, and renewals.
• Liaise with government departments, regulatory authorities, universities, the Bar Council, and external agencies.
• Manage visitors, hospitality, and official appointments.
• Coordinate with department heads and branch teams across India to track assignments and deadlines.
• Coordinate with digital marketing, graphics, website, and creative teams.
• Assist Accounts with bills, expenses, advances, reimbursements, and documentation.
• Handle special assignments and other responsibilities delegated by Management.
• Contact Us: 9109984645
• Email US :[e-mail]