Executive Assistant

WELTEC Institute; Vadodara; On-site; INR 350,000 - 550,000; Full time

Job summary

WELTEC Institute in Vadodara is seeking an proactive Executive Assistant to support the CEO with daily activities, meetings, team coordination, and administrative tasks in a fast-paced environment.

You will manage calendars, draft emails, coordinate with teams, prepare MOMs, and maintain confidential information with discretion, while using MS Office, Google Workspace, and AI tools to boost efficiency.

Qualifications

• Bachelor's degree in any discipline.
• 2–5 years of experience in executive assistance or coordination.
• Excellent English communication, spoken and written.
• Confident in professional communication with senior management.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and reminders.
• Coordinate with internal teams to ensure timely completion of tasks.
• Maintain daily trackers, reports, and task updates.
• Prepare meeting agendas, MOMs, and follow-up notes.
• Draft professional emails and internal communications.
• Handle administrative and operational activities.
• Coordinate travel arrangements, attendance, and leave management.
• Follow up on pending tasks and important updates.
• Maintain confidentiality of business and employee information.
• Use MS Office, Google Workspace, and AI tools to improve efficiency.

Skills

Calendar management

Meeting scheduling

Email drafting

Executive support

Confidentiality

English communication

Multitasking

Education

Bachelor's degree

Tools

MS Office

Google Workspace

AI tools

Job description

IMMEDIATE JOINERS

We are looking for a proactive, organized, and responsible Executive Assistant to support the CEO with daily activities, meetings, team coordination, and administrative tasks. The candidate should have excellent English communication skills, strong organizational abilities, and the confidence to interact professionally with different teams.

Key Responsibilities

• Manage the CEO's calendar, meetings, appointments, and reminders.
• Coordinate with internal teams and ensure timely completion of assigned tasks.
• Maintain daily trackers, reports, and task updates.
• Prepare meeting agendas, minutes of meetings (MOMs), and follow-up notes.
• Draft professional emails and internal communications.
• Handle administrative and operational activities.
• Coordinate travel arrangements, attendance, and leave management.
• Follow up with team members on pending tasks and important updates.
• Maintain confidentiality of business and employee information.
• Use MS Office, Google Workspace, and AI tools to improve work efficiency.

Requirements

• Bachelor's degree in any discipline.
• Immediate joiners.
• 2–5 years of experience in executive assistance, administration, operations, or coordination.
• Excellent English communication skills, with strong spoken and written proficiency.
• Confident in professional communication and interacting with senior management.
• Good knowledge of MS Office and Google Workspace.
• Strong organizational, multitasking, and follow-up skills.
• Ability to handle multiple responsibilities independently.
• Professional attitude, attention to detail, and a sense of ownership.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

• Experience supporting a CEO, Founder, or senior management.
• Previous experience in a Founder's Office or administrative role.
• Familiarity with meeting coordination, task tracking, and reporting.
• Knowledge of AI tools and productivity applications.

Ideal Candidate

The ideal candidate should be well-spoken, professionally confident, proactive, detail-oriented, and capable of managing responsibilities independently. She should have excellent English communication skills and be comfortable working in a fast-paced environment.

Skills: communication skills,manage calender,moms,schedule meeting,daily trackers,communication,administrative,management