Executive Assistant

Nagrik Stores; Thane, Kalyan-Dombivli; On-site; INR 450,000 - 750,000; Full time

Job summary

Nagrik Stores is seeking an experienced Executive Assistant/Personal Assistant to support the Managing Director in Mumbai metro region. You will manage calendars, prepare agendas, briefs and presentations, and handle confidential records with discretion.

Responsibilities include documenting meetings (MOM), coordinating with internal teams, clients, consultants, vendors, and arranging site visits. 3–6 years of relevant experience is preferred, with real estate/construction exposure a plus.

Qualifications

• 3–6 years of experience as an Executive Assistant / Personal Assistant / Management Coordinator.
• Experience in Real Estate / Construction will be preferred.
• Excellent communication and coordination skills.
• Strong documentation and follow-up skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the MDs calendar, appointments, meetings, and schedules.
• Prepare meeting agendas, briefs, presentations, and required documents.
• Attend meetings and prepare MOMs and action points.
• Follow up with teams on pending tasks and commitments.
• Coordinate with internal departments, clients, consultants, vendors, and stakeholders.
• Maintain important documents, reports, and confidential records.
• Prepare daily/weekly updates and presentations as required.
• Arrange meetings, site visits, and business discussions for the MD.
• Screen calls, emails, and correspondence and assist the MD.

Skills

Communication

Coordination

Meeting Minutes

Time Management

Discretion

Task Prioritization

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Role & responsibilities

• Manage the MDs calendar, appointments, meetings, and schedules.
• Prepare meeting agendas, briefs, presentations, and required documents.
• Attend meetings and prepare Meeting Minutes (MOM) and action points.
• Follow up with concerned teams on pending tasks and commitments.
• Coordinate with internal departments, clients, consultants, vendors, and other stakeholders.
• Maintain important documents, reports, and confidential records.
• Prepare daily/weekly updates, reports, and presentations as required.
• Arrange meetings, site visits, and business discussions for the MD.
• Screen and coordinate calls, emails, and correspondence when required.
• Assist the MD in tracking important project and business-related activities.
• Maintain proper records of decisions, approvals, and follow-ups.
• Handle confidential and sensitive information with discretion.
• Perform other administrative and coordination tasks assigned by the MD.

Experience

• 3 - 6 years of experience as an Executive Assistant / Personal Assistant / Management Coordinator.
• Experience in Real Estate / Construction will be preferred.

Skills Required

• Excellent communication and coordination skills.
• Good knowledge of MS Office, Excel, PowerPoint, and Outlook/Email.
• Strong meeting documentation and follow-up skills.
• Good time management and organizational skills.
• Ability to handle multiple tasks and priorities.
• Confidentiality, discretion and attention to detail.