Executive Assistant

ONEIROS The Sports Club; Surat; On-site; INR 400,000 - 600,000; Full time

Job summary

ONEIROS The Sports Club in Surat is seeking an Executive Assistant for a full-time, on-site role. You will manage calendars, schedule meetings, coordinate travel, and prepare expense reports for senior leadership.

Daily tasks include handling email and phone correspondence, drafting documents and presentations, organizing files, and supporting communications with internal teams and external stakeholders. The role emphasizes coordinating meetings and events, maintaining records, and ensuring

Qualifications

• Candidates should possess Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of senior-level activities.
• Candidates should possess proficiency in Administrative Assistance, including document preparation, record keeping, and office organization.
• Candidates should possess the ability to prepare and manage Expense Reports and basic financial or budget tracking for executive functions.
• Candidates should possess effective Communication skills, including clear written and verbal communication with internal teams and external stakeholders.
• Relevant qualifications include prior experience as an Executive Assistant or similar administrative role, preferably in a service or sports/fitness environment.
• Relevant qualifications include strong proficiency in office productivity tools and attention to detail.
• Relevant qualifications include the ability to handle confidential information responsibly, manage multiple priorities, and work independently in a fast-paced setting.
• Relevant qualifications include a diploma or degree in business administration, management, or a related field; local language

Responsibilities

• Manage calendars and schedule meetings for senior leadership.
• Coordinate travel arrangements and prepare expense reports.
• Handle email and phone correspondence, draft documents and presentations.
• Organize files and support internal and external communications.
• Coordinate meetings and events and maintain records.
• Ensure timely follow-up on action items and executive priorities.

Skills

Calendar management

Executive support

Email and phone correspondence

Document preparation

Record keeping

Office organization

Expense reports

Confidential information handling

Multitasking / prioritization

Education

Diploma or degree in business administration or related field

Local language proficiency

Tools

MS Office

Calendar/Email software

Job description

Company Description

ONEIROS The Sports Club is a multi-purpose fitness center and health club in Katargam, Surat, focused on holistic self-development and community well-being. As a semi-governmental establishment, it promotes structured fitness routines, yogic practices, sports, games, and comprehensive nutritional support. The club is committed to raising health and fitness awareness across the community and offering expert, advanced training in sports and swimming. Team members join a mission-driven environment that values professional service, quality facilities, and continuous improvement in wellness outcomes.

Role Description

The Executive Assistant role at ONEIROS The Sports Club is a full-time, on-site position based in Surat. The Executive Assistant will manage calendars, schedule meetings, coordinate travel, and prepare expense reports for senior leadership. Daily responsibilities include handling email and phone correspondence, drafting documents and presentations, organizing files, and supporting internal and external communications. The role involves coordinating meetings and events, maintaining records, and ensuring timely follow-up on action items and executive priorities. The Executive Assistant will collaborate with various departments to streamline administrative processes and support smooth operational workflows.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of senior-level activities.
• Candidates should possess proficiency in Administrative Assistance, including document preparation, record keeping, and office organization.
• Candidates should possess the ability to prepare and manage Expense Reports and basic financial or budget tracking for executive functions.
• Candidates should possess effective Communication skills, including clear written and verbal communication with internal teams and external stakeholders.
• Relevant qualifications include prior experience as an Executive Assistant or similar administrative role, preferably in a service or sports/fitness environment.
• Relevant qualifications include strong proficiency in office productivity tools (e.g., word processing, spreadsheets, email, calendar software) and attention to detail.
• Relevant qualifications include the ability to handle confidential information responsibly, manage multiple priorities, and work independently in a fast-paced setting.
• Relevant qualifications include a diploma or degree in business administration, management, or a related field; local language