Executive Assistant

Essence Innovation; Mohali; On-site; INR 320,000 - 420,000; Full time

Job summary

Essence Innovation seeks an on-site Executive Assistant to support daily operations in Mohali. You will coordinate tasks, manage records, schedule meetings, and provide responsive service to internal and external stakeholders.

The role requires strong communication, office administration experience, and proficiency with productivity tools. You will work closely with management to maintain an efficient, professional workplace and ensure smooth office workflows.

Qualifications

• Strong communication and customer service skills.
• Experience in office administration and scheduling.
• Familiarity with office equipment and basic tech.
• Organisational and time-management abilities to multitask.
• Relevant experience in tech- or healthcare-focused office environments.
• Proficiency with productivity tools (word processing, spreadsheets, email).
• Diploma or degree in Business Administration or related field advantageous.
• Attention to detail and collaborative team player on-site.

Responsibilities

• Coordinate administrative tasks and manage office supplies.
• Maintain organised records and documentation.
• Schedule meetings and handle visitor inquiries.
• Provide responsive customer service to internal and external stakeholders.
• Support office administration processes and workplace policies.
• Ensure a smooth, professional office environment.

Skills

Communication

Customer Service

Office Administration

Time Management

Organization

Teamwork

Education

BA/BS in Business Administration

Diploma in Office Management

Tools

Microsoft Office

Google Workspace

Job description

Company Description

Essence Innovation develops an AI-powered health app designed to put individuals at the centre of their healthcare. The platform helps users seamlessly manage medical records, access real-time health insights, and connect with global healthcare providers in one secure place. By making complete medical histories easily accessible, the app enables informed health decisions and greater personal control over care. Essence Innovation focuses on security, usability, and data ownership, empowering users to take charge of their well-being. The team is driven by innovation and a mission to transform how people interact with their health information.

Role Description

The Executive Assistant is a full-time, on-site role based in the Mohali district. This role supports day-to-day office operations, including coordinating administrative tasks, managing office supplies and equipment, and maintaining organised records and documentation. The Assistant will help schedule meetings, handle visitor inquiries, and provide responsive customer service to internal and external stakeholders. Responsibilities include supporting office administration processes, helping implement workplace policies, and ensuring a smooth, professional office environment. The role works closely with management and team members to streamline workflows and contribute to an efficient and positive workplace.

Qualifications

• Candidates should possess strong Communication and Customer Service skills to interact effectively with team members, partners, and visitors.
• Candidates should possess Administrative Assistance and Office Administration skills to manage daily office operations, documentation, and scheduling.
• Candidates should possess familiarity with Office Equipment and basic office technology to support maintenance, troubleshooting, and efficient use of resources.
• Candidates should possess organisational and time-management skills to handle multiple tasks, prioritise work, and meet deadlines.
• Relevant experience in an office support or administrative role, preferably in a tech- or healthcare-focused environment, is beneficial.
• Proficiency with productivity tools (such as word processing, spreadsheets, and email) and comfort learning new software is beneficial.
• A diploma or degree in Business Administration, Office Management, or a related field is advantageous.
• Attention to detail, reliability, and the ability to work collaboratively in an on-site team setting are important.