Executive Assistant

Ozone Corp Private Limited; Gurugram District; On-site; INR 300,000 - 500,000; Full time

Job summary

Ozone Corp Private Limited in Gurugram, India, is seeking an Administrative Support professional to manage the executive calendar, meetings, and travel arrangements. The role also involves preparing documents and coordinating events, while maintaining clear communication with internal and external stakeholders.

The position requires handling emails and calls on behalf of the executive, prioritizing tasks, and ensuring timely completion of projects.

Qualifications

• Manage and maintain the executives calendar, scheduling meetings, appointments and travel.
• Prepare and review documents, reports, presentations, and correspondence.
• Organize and coordinate events, conferences, and executive meetings.
• Monitor and respond to emails and calls on behalf of the executive.

Responsibilities

• Act as a liaison between the executive and internal/external stakeholders.
• Track and manage deadlines, ensuring timely completion of projects and tasks.
• Develop and maintain filing systems for easy access to critical information.
• Support operational projects and research, compiling data for decision-making.
• Build and maintain strong relationships with team members, clients, and key partners.
• Ensure clear communication and follow-ups across departments.
• Represent the executive in meetings or discussions when necessary.
• Anticipate the needs of the executive and address issues proactively.
• Identify inefficiencies and recommend process improvements to optimize workflows.
• Adapt quickly to shifting priorities and last-minute changes.

Job description

Role & responsibilities

Administrative Support

• Manage and maintain the executives calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and review documents, reports, presentations, and correspondence.
• Organize and coordinate events, conferences, and executive meetings.
• Monitor and respond to emails and calls on behalf of the executive, as needed.

Operational Efficiency

• Act as a liaison between the executive and internal/external stakeholders.
• Track and manage deadlines, ensuring timely completion of projects and tasks.
• Develop and maintain filing systems for easy access to critical information.
• Support operational projects and research, compiling data for decision-making.

Relationship Management

• Build and maintain strong relationships with team members, clients, and key partners.
• Ensure clear communication and follow-ups across departments.
• Represent the executive in meetings or discussions when necessary.

Problem-Solving and Initiative

• Anticipate the needs of the executive and address issues proactively.
• Identify inefficiencies and recommend process improvements to optimize workflows.
• Adapt quickly to shifting priorities and last-minute changes.