Executive Assistant

WOW Softech; New Delhi; On-site; INR 800,000 - 1,100,000; Full time

Job summary

WOW Softech in Delhi is seeking an Executive Assistant to the DG with 10–15 years of experience to manage schedules, prepare briefing notes, and coordinate with internal teams and external stakeholders.

The role requires excellent communication, the ability to handle confidential information, and close collaboration with Heads of Departments to track projects and support the DG.

Qualifications

• Experience managing C-suite schedules and high-level coordination.
• Proficient in taking meeting minutes and tracking action items.
• Strong written and verbal communication with discretion.
• Proficiency in MS Office, data tracking, and dashboards.

Responsibilities

• Schedule meetings and calls for the DG with internal teams and external stakeholders.
• Coordinate with Heads of Departments to gather updates, track project progress, and follow up on action items.
• Prepare briefing notes, speeches, and presentations for the DG.
• Conduct online research and gather background information.
• Coordinate with industry associations, government offices, partners, and members on behalf of the DG.
• Assist in organizing NEC meetings by preparing agendas, minutes, and follow-ups.
• Prepare reports for the Annual Report and work with the Company Secretary on legal filings.

Skills

C-suite coordination

Meeting minutes

MS Office

Data dashboards

Confidential communication

Organizational skills

Education

BA/MA in Business Administration

Public Policy

Communications

Office management certification

Tools

MS Office Suite

Microsoft Teams

Zoom

Job description

Position - Executive Assistant to DG

Experience 10-15 yrs

Location Delhi

Working days Mon to Fri

Roles and responsibility

• Schedule meetings and calls for the DG with internal teams and external stakeholders.
• Work closely with Heads of Departments to gather updates, track project progress, and follow up on action items.
• Support the DG in preparing briefing notes, speeches, and presentations.
• Conduct online research and gather relevant background information.
• Coordinate with industry associations, government offices, partners, and members on behalf of the DG.
• Help organize National Executive Council (NEC) meetings by preparing agendas, minutes, and follow-ups, as and when required.
• Prepare reports for the Annual Report and work with the Company Secretary on legal filings.

Excellent communication, writing, and interpersonal skills.

Experience and skills

• Proven experience in managing C-suite schedules, priorities, and high-level coordination.
• Skilled in taking meeting minutes, preparing summaries, and tracking action points.
• Proficient in MS Office Suite especially Excel (data tracking, dashboards), Word, PowerPoint and online collaboration tools (Teams, Zoom, etc.).
• Ability to manage confidential communication with professionalism and discretion.
• Strong organizational skills with attention to timelines and follow-through.

Educational Qualifications:

• Graduate or Postgraduate degree in Business Administration, Public Policy, Communications, or a similar field.
• Additional training or certification in office management or executive support is a plus.