Executive Assistant To Director General

The Indian Electric Co.; Delhi; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

The Indian Electric Co. is seeking an experienced executive assistant to support the DG’s engagement with senior leadership and external stakeholders in Delhi. The role involves coordinating with departments, preparing reports, and managing confidential correspondence.

You will schedule meetings, prepare briefing materials, and assist with NEC meetings, travel arrangements, and annual reporting. Strong communication and discretion are essential for success in this role.

Qualifications

• Graduate or postgraduate degree in Business Admin, Public Policy, Communications, or similar field.
• 10–20 years of experience in a similar role.
• Experience in an association, nonprofit, chamber of commerce, or similar organization.

Responsibilities

• Coordinate DG with internal teams and external stakeholders for meetings and calls.
• Prepare briefing notes, speeches, and presentations for the DG.
• Support the DG's engagement with government officials, industry associations, and members.
• Gather updates from Heads of Departments, track progress, and follow up on actions.
• Prepare agendas, minutes, and follow-ups for NEC meetings as required.
• Plan travel arrangements and logistics for the DG.

Skills

CScheduling for C-suite

Meeting minutes

MS Office proficiency

Discretion & confidentiality

Organizational skills

Interpersonal skills

Education

BA/MA in Business Admin/Public Policy/Communications

Office management certification (plus)

Tools

MS Office

Teams/Zoom

Job description

Role & responsibilities

The role involves coordination with departments, preparing documents and reports, handling confidential correspondence, and supporting the DGs engagement with key stakeholders, including government officials, industry associations, and members.

• Schedule meetings and calls for the DG with internal teams and external stakeholders.


• Work closely with Heads of Departments to gather updates, track project progress, and follow up on action items.


• Support the DG in preparing briefing notes, speeches, and presentations.


• Conduct online research and gather relevant background information.


• Coordinate with industry associations, government offices, partners, and members on behalf of the DG.


• Help organize National Executive Council (NEC) meetings by preparing agendas, minutes, and follow-ups, as and when required.

• Assist in managing NEC election processes and related communication.


• Prepare reports for the Annual Report and work with the Company Secretary on legal filings.


• Monitor the DGs official email and handle correspondence as guided.


• Plan and manage travel arrangements and logistics for the DG.


• The role requires active involvement with various teams and external partners to ensure the DGs work runs smoothly and efficiently.

Preferred candidate profile

• Graduate or Postgraduate degree in Business Administration, Public Policy, Communications, or a similar field.


• Additional training or certification in office management or executive support is a plus.


• 10 to 20 years of experience in a similar role.


• Experience in an association, nonprofit, chamber of commerce, or similar organization is preferred.


• Strong background in working with senior leadership and handling formal communication and reports.

Skills & Competencies

• Excellent communication, writing, and interpersonal skills.


• Proven experience in managing C-suite schedules, priorities, and high-level coordination.


• Skilled in taking meeting minutes, preparing summaries, and tracking action points.


• Proficient in MS Office Suite especially Excel (data tracking, dashboards), Word, PowerPoint and online collaboration tools (Teams, Zoom, etc.).


• Ability to manage confidential communication with professionalism and discretion.


• Strong organizational skills with attention to timelines and follow-through.

Personality Traits

• Honest, reliable, and professional in behavior.


• Well-organized and able to manage multiple tasks.


• Takes initiative and solves problems efficiently.


• Calm under pressure and confident when dealing with senior people.


• Works well with others and is committed to the role.