Executive Assistant

Novo Medisciences; Navi Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Novo Medisciences, located in Chembur, seeks a seasoned Executive Assistant to provide high-level administrative support to Directors and senior management. You will manage calendars, communications, and travel plans to ensure smooth operations.

Role requires excellent drafting and MS Office skills, plus the ability to handle confidential information and coordinate with internal/external stakeholders. Prior experience in a fast-paced environment is essential.

Qualifications

• Minimum 5+ years as EA to senior management.
• Provide high-level administrative support to directors/executives.
• Manage calendars, meetings, and minutes.
• Coordinate domestic and international travel and itineraries.
• Prepare reports, presentations, and briefing documents.
• Maintain filing and database systems; ensure confidentiality.
• Liaise with internal and external stakeholders.
• Excellent communication and drafting; MS Office proficiency.

Responsibilities

• Act as point of contact between management and internal/external stakeholders
• Manage calendar, schedule meetings & book meeting rooms, take Minutes (MOM)
• Handle all correspondence, emails, calls, memos on behalf of executives
• Manage domestic & international travel and detailed itineraries
• Prepare reports, presentations, and briefing documents through research & data analysis
• Maintain filing & database system and improve existing processes
• Ensure timely follow-up on tasks, deadlines & milestones
• Maintain strict confidentiality of sensitive business information

Skills

Executive support

Calendar management

Communication

Confidentiality

Travel coordination

Tools

MS Office

Job description

Location : Chembur

Experience: Minimum 5+ Years as EA to Senior Management

Role Summary:

To provide high-level administrative support to Directors/Executives and ensure smooth office operations.

Key Responsibilities:

• Act as point of contact between management and internal/external stakeholders
• Manage calendar, schedule meetings & book meeting rooms, take Minutes (MOM)
• Handle all correspondence, emails, calls, memos on behalf of executives
• Manage domestic & international travel and detailed itineraries
• Prepare reports, presentations, and briefing documents through research & data analysis
• Maintain filing & database system and improve existing processes
• Ensure timely follow-up on tasks, deadlines & milestones
• Maintain strict confidentiality of sensitive business information

Skills Required: Excellent communication & drafting, MS Office, Organized, Proactive, Discreet & Trustworthy.