Executive Assistant

Dynamic Lighting Solutions LLP; Mumbai Suburban; On-site; INR 420,000 - 660,000; Full time

Job summary

Dynamic Lighting Solutions LLP in Mumbai is seeking an experienced Personal/Executive Assistant to support the Founder. The role covers calendar management, travel coordination, emails, and MOM preparation, with extensive interaction across internal teams and external partners.

The ideal candidate will have 4+ years of EA/PA experience, strong MS Office skills, and a proactive, organized approach to fast-paced tasks.

Qualifications

• 4+ years of experience as a Personal Assistant, Executive Assistant, or in a Founder's Office role.
• Excellent communication and interpersonal skills.
• Strong command of MS Office applications, including Excel, Outlook, Word, and PowerPoint.
• Highly organized with strong multitasking abilities.
• Presentable, professional, and detail-oriented.
• Ability to work independently and perform effectively under pressure.
• Proactive mindset with strong problem-solving skills.

Responsibilities

• Manage the Founder's calendar, appointments, meetings, and daily schedules.
• Coordinate domestic and international travel arrangements, itineraries, hotel bookings, and transportation.
• Handle emails, calls, follow-ups, and professional correspondence.
• Prepare presentations, reports, meeting agendas, and Minutes of Meeting (MOMs).
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Manage confidential information with professionalism and integrity.
• Track expenses, maintain records, and assist with administrative activities.
• Support personal coordination, event planning, and priority task management.
• Ensure timely follow-ups and smooth execution of assigned tasks.

Skills

Personal assistance

Executive assistance

Personnel management

Secretarial management

Calendar management

Travel management

MOM preparation

Calendaring

Education

Any Graduate

Tools

MS Office

Excel

Outlook

Word

PowerPoint

Job description

Preference: Exclusive for Women Candidates

Role & Responsibilities

• Manage the Founder's calendar, appointments, meetings, and daily schedules.
• Coordinate domestic and international travel arrangements, itineraries, hotel bookings, and transportation.
• Handle emails, calls, follow-ups, and professional correspondence.
• Prepare presentations, reports, meeting agendas, and Minutes of Meeting (MOMs).
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Manage confidential information with professionalism and integrity.
• Track expenses, maintain records, and assist with administrative activities.
• Support personal coordination, event planning, and priority task management.
• Ensure timely follow-ups and smooth execution of assigned tasks.

Preferred Candidate Profile

• 4+ years of experience as a Personal Assistant, Executive Assistant, or in a Founder's Office role.
• Excellent communication and interpersonal skills.
• Strong command of MS Office applications, including Excel, Outlook, Word, and PowerPoint.
• Highly organized with strong multitasking abilities.
• Presentable, professional, and detail-oriented.
• Ability to work independently and perform effectively under pressure.
• Proactive mindset with strong problem-solving skills.

Preferred Skills

• Calendar Management
• Travel Coordination
• Executive Support
• Communication Management
• Office Administration
• Coordination & Follow-ups
• Confidential Information Handling

Why Join Us?

• Direct exposure to leadership and strategic operations.
• Opportunity to work closely with the Founder.
• Dynamic work environment with growth opportunities.
• Competitive salary package.

Additional Preferences

• Female candidates preferred.
• Smart, energetic, and presentable personality.
• Strong communication and coordination skills.
• Proactive mindset with intellectual curiosity.
• Professional and confident approach to work.
• Adaptable and capable of working in a fast-paced environment.

Working Details

• Working Days: Monday to Saturday
• Working Hours: 10:00 AM to 7:00 PM
• Location: Mahim, Mumbai

Job Details

• Employment Type: Full Time, Permanent
• Department: Administration & Facilities
• Industry Type: Electrical Equipment
• Role Category: Facility Management
• Education: Any Graduate

Key Skills

• Personal Assistance
• Executive Assistance (EA)
• Personnel Management
• Secretarial Management
• Calendar Management
• Travel Management
• MOM Preparation
• Calendaring