Executive Assistant

Mploy8 Hr Consulting; Mumbai City; On-site; INR 500,000 - 700,000; Full time

Job summary

Top law firm in Nariman Point, Mumbai is seeking an experienced Executive Assistant to support senior executives. The role involves calendar management, travel planning, and handling confidential information with discretion.

The candidate will liaise with staff, clients, and external partners while coordinating meetings, preparing agendas, and drafting minutes as needed. 5-day workweek, Mumbai location, professional environment.

Qualifications

• Experience supporting senior executives or C-level staff.
• Strong coordination of calendars, meetings, and travel.
• Excellent written and verbal communication.

Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Coordinate internal and external meetings, including agenda preparation and meeting minutes.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and business documents.
• Act as a liaison between executives, employees, clients, and stakeholders.
• Track action items and ensure timely follow-up on commitments.
• Organize events, conferences, and leadership meetings.
• Maintain confidential records and sensitive information.
• Support project coordination and strategic initiatives as required.
• Manage expenses, invoices, and related administrative tasks.

Skills

Executive support

Calendar management

Travel arrangements

Email & communications

Job description

Client- Top law firm

Working days- Mon-Fri(5days)

Location- Nariman Point,Mumbai.

Key Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Coordinate internal and external meetings, including agenda preparation and meeting minutes.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and business documents.
• Act as a liaison between executives, employees, clients, and stakeholders.
• Track action items and ensure timely follow-up on commitments.
• Organize events, conferences, and leadership meetings.
• Maintain confidential records and sensitive information.
• Support project coordination and strategic initiatives as required.
• Manage expenses, invoices, and related administrative tasks.