Executive Assistant

UDS Architects LLP; Mumbai; On-site; INR 446,000 - 558,000; Full time

Job summary

UDS Architects LLP, based in Lower Parel, Mumbai, seeks a proactive Executive Assistant to support the Managing Director. The role requires 3–6 years of experience, outstanding English, strong organization, and discretion with confidential information.

You will manage the MD’s calendar, coordinate with internal teams, clients, and vendors, draft communications and reports, and prepare MOMs with owners and deadlines. Travel arrangements and other admin tasks are part of the role.

Qualifications

• Excellent written and spoken English.
• Strong organization, coordination, and follow-up skills.
• Fast, accurate typing with real-time dictation.
• Proficient in Google Sheets, MS Excel, and MS Word.
• Experience supporting an MD/CEO or senior leadership preferred.

Responsibilities

• Manage the MD's calendar, meetings, emails, and priorities.
• Coordinate with internal teams, clients, vendors, and stakeholders.
• Delegate tasks and follow up until closure.
• Track deadlines and deliverables using trackers.
• Draft communications and prepare reports and MOMs.
• Arrange travel and other admin requirements.
• Maintain confidentiality and discretion.

Skills

English proficiency

Organization

Typing speed

MS Office (Excel/Word)

Google Sheets

Reports/ trackers

Multitasking

Discretion

Executive support experience

Tools

MS Excel

MS Word

Google Sheets

Job description

WE’RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

UDS Architects LLP | Lower Parel, Mumbai

UDS Architects LLP is a multidisciplinary architecture and interior design firm working across high-end villas, apartments, 5-star hotels, hospitals, and educational projects.

We are looking for a reliable, proactive, organized, and detail-oriented Executive Assistant to work closely with our Managing Director.

ROLE DETAILS

Experience: 3–6 years

Salary: ₹40,000–₹50,000 per month

Location: Lower Parel, Mumbai

Working Days: Monday–Saturday | 9:30 AM–6:30 PM

4th Saturday: Off

KEY REQUIREMENT

Strong follow-up, coordination, and task-tracking skills are essential. The candidate must be capable of independently tracking tasks, deadlines, and commitments through to completion.

KEY RESPONSIBILITIES

• Manage the MD’s calendar, meetings, appointments, emails, and priorities
• Coordinate with internal teams, clients, vendors, and external stakeholders
• Delegate tasks and follow up regularly until closure
• Track deadlines, commitments, and deliverables using structured trackers
• Draft emails, letters, reports, and internal communications
• Conduct research and prepare reports, comparisons, and trackers
• Attend meetings, take live notes, and prepare MOMs with action items, owners, and deadlines
• Coordinate business travel, appointments, bookings, and other administrative requirements
• Assist with personal and administrative coordination as required
• Maintain complete confidentiality and discretion

MUST-HAVE SKILLS

• Excellent written and spoken English
• Strong organization, coordination, and follow-up skills
• Fast and accurate typing, including real-time dictation
• Good working knowledge of Google Sheets, MS Excel, and MS Word
• Ability to work with formulas, trackers, and structured reports
• Ability to manage multiple priorities independently
• High integrity, reliability, discretion, and professionalism
• Previous experience supporting an MD / CEO / Founder / Senior Leadership is strongly preferred

CANDIDATE PREFERENCE

• Candidates living in or near Lower Parel are strongly preferred
• One-way door-to-door commute should preferably be within 45–50 minutes
• Candidates should be comfortable handling occasional time-sensitive communication outside regular working hours when required