Executive Assistant

TRU Realty; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

TRU Realty Pvt Ltd in Mumbai seeks an Executive Assistant to the Managing Director. The role requires handling complex calendars, coordinating travel, and managing confidential communications with high discretion in a fast-paced real estate environment.

The ideal candidate will have 2–6 years of experience supporting C-Suite executives, excellent English communication, and strong skills in Microsoft Office and Google Workspace. In-office role based in Dadar West, Mumbai.

Qualifications

• Bachelors degree in any discipline; MBA or Secretarial Certification preferred.
• 2–6 years of experience supporting C-Suite executives in real estate or related sectors.
• Excellent English communication and email etiquette.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Manage MD's high-priority calendars, meetings, and daily agendas.
• Coordinate domestic and international travel with itineraries.
• Screen and manage MD communications and confidential documents.
• Prepare minutes, agendas, and briefing materials.
• Coordinate board meetings and record MoMs.
• Draft exec memos, reports, and market briefs; track cross-department deliverables.

Skills

Calendar management

Travel arrangements

Communication

Executive support

Education

Bachelor's degree

MBA or Secretarial Certification

Tools

Microsoft Office Suite

Google Workspace

Job description

Executive Assistant to MD

Company: TRU Realty Pvt Ltd
Industry: Real Estate
Employment Type: Full-Time
Work Mode: In-office
Location: Dadar West, Mumbai
Experience: 2-6 years

Company Overview:

TRU Realty Pvt Ltd is an emerging, new-age real estate developer recognized among the Forbes India Select 200 Companies and certified as a Great Place to Work. Operating primarily across Pune and Mumbai, we focus on making the home-buying journey transparent, reliable, and data-driven.

Role Overview:

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to the Managing Director. In this role, you will act as a strategic partner and trusted liaison, providing comprehensive executive, secretarial, and administrative support. The ideal candidate will possess excellent communication skills, high confidentiality, and the agility to navigate a dynamic, fast-paced real estate corporate environment.

Key Responsibilities:

1. Executive & Administrative Support:

• Seamlessly manage complex, high-priority calendars, meeting schedules, and daily agendas for the MD.
• Coordinate end-to-end domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Screen, prioritize, and manage incoming communications, emails, and phone inquiries on behalf of the MD.
• Prepare, organize, and maintain confidential business files, records, and executive correspondence.

2. Meeting Management & Secretarial Activities:

• Coordinate board meetings, leadership syncs, and stakeholder discussions.
• Draft and distribute agendas, compile presentation decks, and gather briefing materials in advance.
• Attend executive meetings to record accurate Minutes of the Meeting (MoMs) and actively track follow-up action items to closure.

3. Business Coordination & Stakeholder Engagement:

• Act as the primary gatekeeper and bridge between the MD, internal department heads (Sales, Marketing, Legal, Finance, Site Operations), and external high-profile stakeholders/investors.
• Assist in drafting executive memos, reports, business presentations, and market research briefs.
• Follow-up on cross-departmental deliverables to ensure timely execution of the MDs directives.

Required Skills & Qualifications:

• Education: Bachelors degree in any discipline; an MBA, Post Graduate Diploma in Management, or Secretarial Certification is strongly preferred.
• Experience: 26 years of relevant experience supporting C-Suite executives (MD/CEO/Director), ideally within the Real Estate, Infrastructure, Consulting, or Financial Services sectors.
• Communication: Exceptional verbal and written English communication and email etiquette.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) and Google Workspace.

Core Competencies:

• High discretion and integrity when handling confidential corporate information.
• Strong multitasking, prioritization, and time-management abilities.
• Proactive problem-solving with a calm, professional demeanour under pressure.