Executive Assistant

Purple Tuche Brand Solutions; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Purple Tuch, a Mumbai-based creative agency, is seeking an Executive Assistant to support the Founder and streamline cross-department coordination. You will manage calendars, schedule meetings, track tasks, and maintain client communications to ensure timely project delivery.

The role requires strong organizational skills, excellent communication, and the ability to liaise with senior management and external partners.

Qualifications

• Degree in Business Administration, Management or Communications or related field.
• Experience in executive assistance, business operations, project coordination, or similar role preferred.
• Excellent verbal and written communication skills.
• Proficiency with Google Workspace and MS Office, and scheduling tools.

Responsibilities

• Manage the Founder’s calendar, meetings, correspondence, and daily priorities.
• Conduct brief morning/evening team check-ins to review tasks and progress.
• Maintain task trackers and follow up on pending assignments to ensure timely completion.
• Coordinate across departments to communicate priorities and responsibilities.
• Act as a bridge between employees, clients, and management for clear communication.

Skills

Verbal communication

Written communication

Time management

Organization

Coordination

Education

Bachelor's degree in Business Administration/Management/Communications

Tools

Google Workspace

MS Office

Task trackers

Scheduling tools

Job description

About Purple Tuch

We are a Mumbai-based creative agency specialising in branding, visual merchandising, exhibition design, and experiential solutions. We partner with brands - from startups to established names - to help them stand out through creative and strategic design, from in-store displays to large-format trade show pavilions.

About the Role:

The role involves working closely with the Founder, coordinating with different departments, tracking daily tasks and deliverables, ensuring timely submissions, and facilitating clear communication across the team. The individual will also act as a key point of contact for clients and business partners, ensuring smooth coordination and professional relationship management.

Key Responsibilities:

• Manage the Founders calendar, meetings, correspondence, and daily priorities to ensure effective time management and smooth operations.
• Conduct brief morning and/or evening team check-ins to review daily tasks, monitor progress, and track completed deliverables.
• Maintain task trackers and follow up on pending assignments, deadlines, submissions, and deliverables to ensure timely completion.
• Coordinate across departments to communicate priorities, clarify responsibilities, and facilitate effective task delegation.
• Act as a bridge between employees, clients, and management, ensuring clear communication, alignment of expectations, and smooth coordination across all stakeholders.
• Monitor team progress, identify bottlenecks or delays, and proactively elevate concerns requiring the Founder’s attention.
• Act as a key point of contact for clients and business partners, managing communication, scheduling meetings, and ensuring timely follow-ups.
• Represent the Founder in client communications and discussions whenever required, ensuring professional interaction and continuity in business relationships.
• Assist in presenting and pitching proposals, project estimates, quotations, and business presentations to prospective and existing clients.
• Coordinate with internal teams to gather project requirements, scope details, costing inputs, and timelines to facilitate the preparation and presentation of client proposals and estimates.
• Prepare regular updates for the Founder on ongoing projects, task status, client communications, pending decisions, and operational priorities.
• Facilitate communication between the Founder and the team by ensuring instructions, feedback, and expectations are clearly communicated and appropriately actioned.
• Support business operations and continuously improve coordination, accountability, communication, and workflow efficiency.

Requirements:

• Graduating in Business Administration, Management, Communications, or a related field is a must.
• Prior experience in executive assistance, business operations, project coordination, or a similar role is preferred.
• Excellent verbal and written communication skills.
• Strong organisational, follow-up, delegation, and time-management skills.
• Ability to coordinate with multiple departments and manage competing priorities.
• Proficiency in Google Workspace, MS Office, task trackers, and scheduling tools.
• High levels of professionalism, discretion, initiative, and accountability.
• A well-groomed, polished, and presentable personality is mandatory, given the company's engagement with the apparel, fashion, retail, and branding industries.
• Ability to interact confidently with senior management, clients, and external business partners.