Executive Assistant

THE India Fitness Connect; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

The India Fitness Connect is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to senior management. The role requires high level of organization, proactive communication, and the ability to manage multiple priorities.

You will manage calendars, coordinate internal and external meetings, handle travel arrangements, prepare MIS reports and presentations, and maintain confidential information with discretion.

Qualifications

• Experience in calendar management and executive support.
• Strong organization and multitasking abilities.
• Excellent written and spoken communication skills.

Responsibilities

• Manage the executive calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Handle travel arrangements, itineraries, hotel bookings, and related coordination.
• Prepare and maintain MIS reports, presentations, trackers, and business documents.
• Assist in preparing meeting agendas, minutes, and follow-up action points.
• Coordinate with different departments to ensure timely completion of assigned tasks.
• Follow up with internal teams, clients, vendors, and other stakeholders as required.
• Maintain important documents, records, and confidential information.
• Support management in daily business and operational activities.
• Assist with preparing reports, presentations, and data for management reviews.
• Track pending tasks, commitments, and deliverables and ensure timely closure.
• Handle emails, correspondence, and other communication on behalf of the executive when required.
• Provide general administrative and coordination support to senior management

Skills

Calendar management

Travel coordination

Stakeholder coordination

Documentation & reporting

Meeting coordination

Communication

Tools

MS Office

Presentations

MIS reports

Job description

Executive Assistant (EA)

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive administrative and operational support to senior management. The ideal candidate should be comfortable managing multiple priorities, coordinating with internal and external stakeholders, and ensuring smooth day-to-day execution of key activities.

• Manage the executive s calendar, appointments, meetings, and schedules .
• Coordinate internal and external meetings and ensure timely follow-ups.
• Handle travel arrangements, itineraries, hotel bookings, and related coordination .
• Prepare and maintain MIS reports, presentations, trackers, and business documents .
• Assist in preparing meeting agendas, minutes, and follow-up action points.
• Coordinate with different departments to ensure timely completion of assigned tasks.
• Follow up with internal teams, clients, vendors, and other stakeholders as required.
• Maintain important documents, records, and confidential information.
• Support management in daily business and operational activities .
• Assist with preparing reports, presentations, and data for management reviews.
• Track pending tasks, commitments, and deliverables and ensure timely closure.
• Handle emails, correspondence, and other communication on behalf of the executive when required.
• Provide general administrative and coordination support to senior management