Executive Assistant

Niru (NY) Ltd.; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

NIRU India is seeking an organized Executive Assistant and Administration professional to support leadership, oversee daily office operations, and assist with HR coordination in Mumbai. The role requires initiative, strong communication, and the ability to manage multiple responsibilities with discretion.

As part of a dynamic team, you will work on calendars, travel planning, vendor coordination, and HR-related tasks, while leveraging digital tools to improve efficiency and accuracy in a

Qualifications

• 4+ years in Corporate Administration, Executive Assistance, or Workplace Operations.
• Strong calendar management, travel coordination, and executive communication.
• Ability to manage confidential information with discretion.
• Excellent written and verbal communication.
• Organized, proactive and takes ownership.

Responsibilities

• Manage calendars, priorities, follow-ups, travel and itineraries, executive correspondence, and presentations.
• Coordinate with senior stakeholders, partners, and vendors.
• Ensure smooth day-to-day office operations through facilities management and records tracking.
• Assist with interview scheduling, onboarding, and HR documentation.
• Spot opportunities to improve workflows using digital tools and AI.

Skills

Executive support

Office management

HR coordination

Digital tools/AI awareness

Communication skills

Job description

LOCATION: Lower Parel, Mumbai (On-Site, Full time)

REQUIRED EXPERIENCE: 4+ years in Corporate Administration, Executive Assistance, or Workplace Operations

ABOUT US

NIRU India is the newest initiative under the globally respected NIRU Group. With a legacy of craftsmanship, culture, and excellence since 1979, we are laying the foundation for a new chapter that draws upon ancient spiritual wisdom, cultural scholarship, and artistic mastery.

We bring the same care to our working relationships as we do to our craft. Mutual respect, trust, and a collaborative spirit shape our culture, while quality, discretion, and attention to detail guide our work.

THE ROLE

We are looking for a highly organized Executive Assistant and Administration professional who will support leadership, ensure smooth day-to-day office operations, and assist with HR coordination.

The right fit is someone who is sharp, resourceful, deeply organised, and pleasant to work with. Someone who understands the outcome, takes initiative, thinks ahead, connects the dots, and finds practical ways to get things done. This role calls for strong communication skills, structured thinking, and the ability to manage multiple responsibilities with a strong sense of ownership.

WHAT YOU’LL OWN

• Executive support: Manage calendars, priorities, follow-ups, travel and itineraries, executive correspondence, and presentations. Coordinate with senior stakeholders, partners, and vendors. Anticipate what’s needed, handle confidential matters with discretion, and bring clarity to fast-moving situations.
• Office and administration: Ensure smooth day-to-day operations through vendor and facilities management, office supplies, travel coordination, and accurate records and trackers. Help build systems that make the workplace feel professional, welcoming, and thoughtfully run.
• HR support: Assist with interview scheduling, candidate communication, onboarding coordination, employee documentation, and the upkeep of HR records and trackers. Support employee engagement activities and day-to-day HR administration, handling employee information with care and confidentiality.
• Smarter ways of working: Bring comfort with digital tools and systems, curiosity about newer technologies such as AI, and a willingness to learn. Spot practical opportunities to improve the quality, speed, and accuracy of your work, applying sound judgement and care with confidential information.

YOU’LL THRIVE HERE IF YOU

• Think beyond the obvious.
• Take real ownership and follow through.
• Notice the details others miss.
• Bring practical solutions.
• Communicate with clarity and warmth.
• Stay calm and adapt when plans change.
• Treat everyone with respect, regardless of title.
• Approach difficult conversations with kindness and honesty.

A PERSON BEYOND THE RESUME

We value the person behind the experience: your interests, curiosity, individuality, and perspective. Whether you enjoy art, sport, reading, music, or something entirely different, we’d love to hear what engages you. We’re drawn to people with presence, self-awareness, and a genuine point of view.

THIS IS THE RIGHT FIT IF YOU

Enjoy taking initiative, bring thoughtfulness and care to administration, follow through reliably, and take pride in doing things well. You believe professionalism and kindness belong together, and you bring both to your work.

WHY JOIN US

• You’ll work closely with leadership, see how a growing business runs, and do work with visible impact. You’ll be trusted with meaningful responsibility, have room to learn and contribute, and be supported by people who care about you and the work you do.