Senior Executive Assistant

Nurture Aerospace; Mumbai Suburban; Presencial; INR 1.500.000 - 2.200.000; Jornada completa

Descripción de la vacante

Nurture Aerospace in Mumbai is seeking a Senior Executive Assistant to manage the Founder & CEO's office, driving reporting, coordination, follow-ups, meeting line-ups, and reminders so that every priority, decision, and commitment is tracked through to closure.

You will coordinate meetings, prepare agendas, circulate invitations, record MoMs, and track action items; handle domestic and international travel, and oversee office operations and communications.

Formación

• 5-8+ years as an Executive Assistant in Founder's/CXO office or similar senior role.
• Graduate in any discipline; MBA/equivalent preferred.
• Strong ownership, organisation, and relationship-management capabilities.
• Excellent written and verbal communication, drafting, and email etiquette.

Responsabilidades

• Manage leadership calendars, meeting schedules, appointments, and daily priorities.
• Schedule meetings, prepare agendas, circulate invitations, record MoMs, track actions.
• Prepare daily/weekly/monthly reports, dashboards, progress updates, trackers.
• Coordinate with all departments to ensure timely deliverables and alignment with priorities.
• Monitor pending tasks, send reminders, track deadlines, ensure closure of responsibilities.
• Maintain central trackers for projects, approvals, deliverables, and decisions.
• Handle domestic and international travel arrangements, visas, and itineraries.
• Oversee office facilities, supplies, and administrative requirements for smooth operations.
• Manage professional correspondence and facilitate communication with stakeholders.
• Assist leadership with presentations, business reviews, and documentation.

Conocimientos

Management skills

Coordination

Follow-up

Email etiquette

Stakeholder management

Educación

Bachelor's degree

MBA preferred

Herramientas

MS Office

Google Workspace

Descripción del empleo

Company: Nurture Aerospace

Location: Mumbai

Designation: Senior Executive Assistant

Employment Type: Full-Time

ABOUT NURTURE AEROSPACE

Nurture Aerospace is building Indias first integrated indigenous UAV + UGV systems company across defence, industrial, and agriculture sectors.

ROLE OVERVIEW

We are looking for an experienced Senior Executive Assistant to manage the Founder & CEOs office - driving reporting, coordination, follow-ups, meeting line-ups, and reminders so that every priority, decision, and commitment is tracked through to closure.

KEY RESPONSIBILITIES

• Executive Management: Manage leadership calendars, meeting schedules, appointments, and daily priorities.
• Meeting Coordination: Schedule meetings, prepare agendas, circulate invitations, record Minutes of Meetings (MoMs), and track action items.
• Reporting & MIS: Prepare daily, weekly, and monthly reports, management dashboards, progress updates, and pending-task trackers.
• Department Coordination: Coordinate with all departments and business units to ensure smooth information flow, timely deliverables, and alignment with management priorities.
• Follow-ups & Reminders: Monitor pending tasks, send timely reminders, track deadlines, and ensure closure of assigned responsibilities.
• Task & Project Management: Maintain centralised trackers for projects, approvals, deliverables, and management decisions.
• Travel Management: Manage domestic and international travel arrangements, including flights, accommodation, transportation, itineraries, visa coordination, and travel documentation.
• Workspace & Office Administration: Oversee workspace management, office facilities, infrastructure, housekeeping, supplies, and administrative requirements to ensure smooth day-to-day operations.
• Communication Management: Handle professional correspondence, maintain documentation, and facilitate communication between leadership and internal and external stakeholders.
• Management Support: Assist leadership with presentations, business reviews, documentation, and special assignments.
• Confidentiality: Handle sensitive business information, leadership communications, and company documents with discretion.

REQUIRED SKILLS

• Strong management, coordination, and follow-up skills.
• Excellent written and verbal communication, drafting, and email etiquette.
• Strong reporting and MIS skills; proficiency in MS Office / Google Workspace.
• Ability to manage multiple priorities, deadlines, and stakeholders at the same time.
• Confidence in dealing with senior leadership, government, and defence stakeholders.
• High integrity, discretion, and attention to detail.

WHO WERE LOOKING FOR

• Experience: 5-8+ years as an Executive Assistant, in a Founder's / CXO's office, or a similar senior support role.
• Graduate in any discipline; MBA / equivalent qualification preferred.
• Strong ownership, organisation, and relationship-management capabilities.

WHAT YOU'LL GET

• Direct exposure to the Founder & CEO and the company's strategic decision-making.
• Opportunity to work with senior stakeholders and institutional clients.
• Professional growth in a growing technology company.