Executive Assistant

Contactx Resource Management; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Contactx Resource Management in Mumbai is seeking an Executive Assistant to support the MD with administrative tasks and correspondence. This role requires 2-4 years of experience and expertise in managing calendars, developing presentations, and generating reports.

The ideal candidate will build strong relationships with clients and stakeholders while maintaining confidentiality regarding sensitive information. The position offers a dynamic environment and opportunities for professional growth.

Qualifications

• 2-4 years of experience in an administrative or secretarial role.
• Ability to manage the MD's calendar and prioritize requests effectively.
• Strong communication skills for handling correspondence and follow-ups.

Responsibilities

• Proactively manage the MD's calendar, including scheduling and prioritizing requests.
• Assist in developing presentations and formatting slides.
• Create and compile various reports, including financial and market analysis.
• Build relationships with clients and stakeholders, ensuring positive interactions.
• Maintain confidentiality regarding sensitive information.

Skills

Administration & Secretarial Support

Calendar management

Communication

Presentation development

Report generation

Relationship management

Confidentiality

Job description

Call .9123076279

Hiring

Executive Assistant

• Executive Assistant role requiring 2-4 years of experience in Administration & Secretarial Support
• Proactively manage the MD's calendar, scheduling meetings, appointments, and internal/external events, including managing conflicts and prioritizing requests.
• Screen and prioritize incoming calls, emails, and correspondence, effectively communicating information to the MD and following up on action items.
• Prepare agendas, gather relevant materials, and distribute meeting documents for internal and external meetings, including board meetings.

Presentation Support

• Assist in developing presentations, compiling data, and formatting slides for the MD.

Report Generation

• Create and compile reports, including financial summaries, project updates, and market analysis, as needed.

Relationship Management

• Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and senior executives.

Confidentiality

• Maintain strict confidentiality regarding sensitive company information and executive level discussions.

Administrative Tasks

• Manage office supplies, handle expense reports, maintain