Executive Assistant

Webzeee Web Media Services; Coimbatore District; On-site; INR 300,000 - 600,000; Full time

Job summary

Webzeee Web Media Services in Coimbatore District, India, is seeking an Administrative Support professional to manage the MD's calendar and correspondence. You will be responsible for organizing meetings, preparing documents, and handling sensitive information.

The ideal candidate should be capable of planning both domestic and international travel and providing personal support as needed. Strong organizational skills and discretion are essential for this role.

Responsibilities

• Manage the MD's calendar, schedule meetings, and appointments.
• Handle correspondence, emails, and phone calls for the MD.
• Prepare and edit documents, reports, and presentations.
• Maintain accurate records and filing systems.
• Handle confidential documents securely.
• Organize internal and external meetings and take minutes.
• Plan and arrange domestic and international travel.
• Prepare travel expense reports and ensure timely reimbursement.
• Act as a liaison between the MD and stakeholders.
• Provide personal support to the MD as needed.

Job description

Key Responsibilities

Administrative Support

• Manage the MD's calendar, schedule meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, emails, and phone calls on behalf of the MD.
• Prepare and edit documents, reports, presentations, and other materials as required.
• Maintain accurate records and filing systems, both electronic and physical.
• Handle confidential documents ensuring they remain secure.
• Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare travel expense reports and ensure timely reimbursement.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as a trusted liaison between the MD and internal/external stakeholders.
• Provide personal support to the MD as needed, which may include running errands and managing personal tasks.
• Ready to travel both (Domestic & International).