Executive Assistant to Chief Operations Officer

Jeena Sikho Lifecare Limited; Chandigarh; On-site; INR 391,000 - 614,000; Full time

Job summary

Jeena Sikho Lifecare Ltd. is seeking a proactive Personal Assistant to provide administrative and executive support to senior management. The role emphasizes emails, scheduling, confidential handling, and coordinating day-to-day activities.

The candidate should be a graduate with 3–5 years of experience in similar roles, proficient in MS Office, and capable of coordinating with internal teams and external stakeholders.

Qualifications

• 3–5 years of experience as a Personal Assistant, Executive Assistant, or Secretary.
• Experience supporting senior management or directors is preferred.
• able to handle confidential information with discretion.

Responsibilities

• Manage and monitor the executive's email inbox and draft professional emails.
• Schedule, organize, and coordinate meetings, appointments, and calendar activities.
• Prepare meeting agendas, record MOM, and follow up on action items.
• Coordinate with internal departments and external stakeholders on behalf of management.
• Prepare reports, presentations, and business documents using MS Office.
• Maintain confidential records, files, and important documents.
• Track pending tasks and ensure timely completion through follow-ups.
• Handle phone calls, correspondence, and visitor coordination professionally.
• Support management with daily administrative and operational activities.
• Maintain MIS reports and organize business-related data.
• Perform other duties assigned by senior management.

Skills

Email management

Calendar management

Communication

Multi-tasking

Time management

Confidentiality

Stakeholder coordination

Problem solving

Organizational skills

Education

Graduate in any discipline

Tools

MS Office

Job description

Company: Jeena Sikho Lifecare Ltd.

Position: Executive Assistant

Location: Zirakpur

Job Type: Full-Time

Working Days: 6 Days a Week

Job Summary

Jeena Sikho Lifecare Ltd. is looking for a proactive and highly organized Personal Assistant to provide administrative and executive support to senior management. The ideal candidate should have excellent communication skills, be proficient in handling emails, scheduling meetings, maintaining confidential information, and ensuring smooth day-to-day coordination.

Key Responsibilities

• Manage and monitor the executive's email inbox, draft professional emails, and ensure timely responses.
• Schedule, organize, and coordinate meetings, appointments, and calendar activities.
• Prepare meeting agendas, record minutes of meetings (MOM), and follow up on action items.
• Coordinate with internal departments and external stakeholders on behalf of management.
• Prepare reports, presentations, and business documents using MS Office.
• Maintain confidential records, files, and important documents.
• Track pending tasks and ensure timely completion through regular follow-ups.
• Handle phone calls, correspondence, and visitor coordination professionally.
• Support management with daily administrative and operational activities.
• Maintain MIS reports and organize business-related data.
• Perform other duties assigned by senior management.

Qualifications

• Graduate in any discipline (Mandatory).

Experience

• 3–5 years of experience as a Personal Assistant, Executive Assistant, or Secretary.
• Experience supporting senior management or directors is preferred.

Required Skills

• Email Management & Professional Communication
• Calendar & Meeting Management
• MS Office (Excel, Word, PowerPoint, Outlook)
• Documentation & Record Management
• MIS Reporting
• Drafting Professional Emails & Letters
• Travel & Appointment Coordination
• Strong Communication & Interpersonal Skills
• Time Management & Multitasking
• Confidentiality & Discretion
• Follow-up & Coordination Skills
• Problem-Solving & Organizational Skills

Key Attributes

• Excellent organizational and planning abilities.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Professional attitude with excellent etiquette.
• Ability to work under pressure and manage multiple priorities.
• Self-motivated, proactive, and dependable.