Executive Assistant

Karan Holdings; Kanpur; On-site; INR 400,000 - 640,000; Full time

Job summary

Karan Holdings is seeking a highly self-driven Personal Secretary/Executive Assistant to manage both office coordination and personal household matters for the owner and family in Kanpur. The role requires taking ownership of tasks and reporting completion without reminders.

Key duties include organizing notes, scheduling, researching conferences, paying bills, arranging travel, and coordinating online orders.

Qualifications

• Experience as Personal Secretary, EA, or office admin preferred.
• Self-starter who completes tasks end-to-end without follow-up.
• Comfortable using AI tools for day-to-day work.
• Strong organizational skills and memory for deadlines.
• Proficient with WhatsApp, email, Excel/Google Sheets, online booking platforms.
• Trustworthy and discreet handling personal and family matters.

Responsibilities

• Print, file, and organize articles and reports.
• Organize meeting notes and records.
• Schedule meetings and appointments.
• Research and shortlist relevant investment conferences/exhibitions.
• Track and pay household bills and renewals proactively.
• Book travel and arrange full itineraries.
• Online ordering of office supplies and electronics.
• Maintain a running list of pending tasks and ensure closure.
• Use AI tools to speed up research, drafting, summarizing, and organizing information.

Skills

Self-starter

Organizational skills

Deadline management

AI tool proficient

Discretion

Communication

Tools

ChatGPT

Google Assistant

Excel/Google Sheets

Job description

Joining: Immediate / within 2 weeks

Job Description

Looking for a highly self-driven Personal Secretary/Executive Assistant to handle both office coordination and personal household matters for a business owner and family. This role is for someone who can take a task, complete it fully, and report back done not someone who needs reminders or repeated check-ins.

Key Responsibilities

• Printing, filing, and organizing articles, reports, and reading material
• Organizing meeting notes and records
• Scheduling meetings and appointments
• Researching and shortlisting relevant investment conferences/exhibitions
• Tracking and paying household bills, insurance renewals, visa/passport expiries proactively, before due dates
• Booking travel tickets and arranging full itineraries
• Online ordering (books,office supplies, stationery, electronics) based on given preferences
• Keeping a running list of pending tasks and ensuring they get closed not just tracked
• Using AI tools (like ChatGPT/Claude, Google Assistant, etc.) to speed up research, drafting, summarizing articles, and organizing information

Candidate Profile

• Prior experience as a Personal Secretary, EA, or office admin preferred
• Self-starter who completes tasks end-to-end without follow-up most important quality for this role
• Comfortable using AI tools (ChatGPT, Claude, Gemini, or similar) for day-to-day work research, drafting emails, summarizing documents, etc.
• Strong organizational skills, good memory for deadlines
• Comfortable with WhatsApp, email, Excel/Google Sheets, online shopping/booking platforms
• Trustworthy and discreet role involves personal and family matters

Note

We are specifically looking for someone who does not need reminders to get things done. If you need regular follow-up to complete tasks, this role isn't the right fit.