Executive Assistant to Managing Director

Woodguru; Surat; On-site; INR 300,000 - 600,000; Full time

Job summary

Woodguru is seeking a smart, proactive Executive Assistant to help the Founder save time, drive execution, and ensure things get done. This role goes beyond scheduling, involving research, problem-solving, follow-ups, and leveraging technology to boost productivity.

Key duties include researching using Google and AI tools, managing calendars, coordinating travel, preparing MOMs and reports, and supporting recruitment and HR administration.

Qualifications

• 1–3 years of experience preferred; freshers with strong learning ability are welcome.
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Responsibilities

• Conduct research using Google, ChatGPT, Gemini, Claude, and other tools.
• Follow up with team members, vendors, and stakeholders to ensure timely execution.
• Manage calendar, schedules, meetings, reminders, and coordination.
• Plan and manage end-to-end travel arrangements including flights, trains, hotels, cabs, itineraries, and last-mile coordination.
• Prepare and maintain MOMs, reports, trackers, presentations, and documentation.
• Assist with business and personal tasks of the Founder (appointments, events, purchases, deliveries, gifting, etc.).
• Support recruitment, interview coordination, onboarding, and HR administration.

Skills

Follow-up & ownership

Research ability

AI tools & tech

Google Sheets

Excel

PowerPoint

Google Workspace

Communication skills

Tools

Google Sheets

Excel

PowerPoint

Google Workspace

Job description

About the Role

We are looking for a smart, proactive, organized & tech-savvy Executive Assistant who can help the Founder save time, drive execution, and ensure things get done.

This is not just a scheduling or admin role. We are looking for someone who enjoys research, problem-solving, follow-ups, and using technology to improve productivity.

Key Responsibilities

• Conduct research using Google, ChatGPT, Gemini, Claude, and other tools.
• Follow up with team members, vendors, and stakeholders to ensure timely execution.
• Manage calendar, schedules, meetings, reminders, and coordination.
• Plan and manage end-to-end travel arrangements including flights, trains, hotels, cabs, itineraries, and last-mile coordination.
• Prepare and maintain MOMs, reports, trackers, presentations, and documentation.
• Assist with both business and personal tasks of the Founder (appointments, events, purchases, deliveries, gifting, etc.).
• Support recruitment, interview coordination, onboarding, and HR administration.

Skills We Are Looking For

• Strong follow-up, execution, and ownership mindset
• Good research ability
• Comfortable with AI tools and technology
• Google Sheets, Excel, PowerPoint, Google Workspace
• Basic understanding of numbers and calculations
• Fast note-taking and documentation
• Good written and verbal communication skills
• Ability to understand the purpose behind a task, not just follow instructions

Who Can Apply?

• 1 to 3 years of experience preferred.
• Capable freshers with strong learning ability and ownership mindset are welcome.
• Two-wheeler preferred.

We value ownership, learning attitude, problem-solving ability, and execution more than years of experience.

If you are organized, resourceful, tech-savvy, and enjoy getting things done, we'd love to hear from you.