Executive Assistant

remoting.work; India; Remote; INR 600,000 - 1,200,000; Full time

Job summary

remoting.work is seeking a proactive executive assistant to manage the principal’s calendar, meetings, and correspondence, ensuring smooth daily operations and productive workflows.

The role includes coordinating events, campaigns, CRM data maintenance, and preparing agendas, notes, and reports to support decision‑making and organizational visibility.

Responsibilities

• Manage the executive’s calendar, scheduling, reminders, meeting preparation, and follow‑up tasks.
• Coordinate calls, meetings, site visits, trainings, events, vendor appointments, client appointments, and stakeholder engagements.
• Prepare agendas, meeting notes, action items, correspondence, reports, memos, forms, and other professional documents.
• Draft, proofread, and organize emails, letters, proposals, presentations, meeting materials, and administrative communications.
• Maintain organized digital files, folders, contact lists, shared drives, project records, and administrative systems.
• Track deadlines, deliverables, invoices, applications, contracts, renewals, compliance items, and follow‑up assignments.
• Provide general executive support to improve the principal’s daily workflow, communication flow, and overall productivity.
• Conduct outbound calls to prospects, property owners, clients, vendors, program participants, partners, and other contacts.
• Support lead generation campaigns connected to real estate, housing, property acquisition, leasing, sales, events, programs, and business development.
• Follow up with leads consistently through phone, email, text, CRM tasks, and scheduled touchpoints.
• Help qualify leads, gather key information, document contact history, and move prospects through the appropriate pipeline.
• Support lead conversion by maintaining timely communication, scheduling appointments, preparing follow‑up materials, and tracking next steps.
• Assist with sales scripts, call lists, outreach templates, intake forms, and campaign workflows.
• Maintain a professional, confident, and personable communication style when speaking with clients, partners, property owners, vendors, and community members.
• Maintain and update CRM systems, property databases, contact records, lead pipelines, project trackers, and digital dashboards.
• Enter, clean, organize, and manage data related to property owners, clients, leads, stakeholders, vendors, funders, partners, contractors, and project contacts.
• Support CRM workflows, automations, task reminders, lead stages, contact segmentation, tagging, reporting, and campaign tracking.
• Use technology platforms to improve follow‑up, visibility, accountability, and decision‑making.
• Assist with digital intake systems, online forms, campaign lists, email lists, registration platforms, and reporting tools.
• Maintain data accuracy, consistency, and timely updates across all systems.
• Conduct skip tracing to locate property owners, heirs, responsible parties, sellers, landlords, tenants, vendors, or other real estate contacts.
• Support property research using public records, tax records, parcel data, GIS tools, property databases, online research platforms, and other available resources.
• Assist with basic property evaluation tasks, including gathering property facts, ownership information, parcel details, tax status, occupancy indicators, code enforcement information, neighborhood context, and comparable property information.
• Help prepare property files, owner contact sheets, acquisition notes, disposition trackers, due diligence checklists, and property research summaries.
• Support real estate transaction, acquisition, leasing, listing, development, and property management workflows as needed.
• Support email marketing and campaign management using tools such as Mailchimp, Constant Contact, or similar platforms.
• Prepare and send newsletters, event reminders, campaign emails, registration updates, stakeholder communications, and follow‑up messages.
• Maintain segmented outreach lists for clients, leads, property owners, event attendees, partners, vendors, program participants, and community stakeholders.
• Assist with direct mail campaigns, mail merge projects, mailing lists, labels, postcards, letters, owner outreach, and follow‑up tracking.
• Coordinate communication campaigns that support lead generation, property outreach, events, trainings, programs, and organizational visibility.
• Support event planning, registration, attendance tracking, logistics, reminders, materials preparation, and post‑event follow‑up.
• Use tools such as Eventbrite, Mailchimp, Constant Contact, SessionLab, Google Forms, Typeform, Canva, Zoom, Google Workspace, Microsoft Office, and other event or training platforms.
• Assist with training materials, participant lists, sign‑in sheets, certificates, follow‑up surveys, digital toolkits, and session logistics.
• Coordinate speakers, attendees, vendors, venues, sponsors, partners, and internal team members as needed.
• Provide administrative and operational support before, during, and after events, workshops, trainings, and community sessions.
• Support program coordination, including scheduling, participant communication, task tracking, reporting support, and deliverable management.
• Use project management tools to organize tasks, deadlines, assignments, workflows, and deliverables.

Job description

Key Responsibilities

• Manage the executive’s calendar, scheduling, reminders, meeting preparation, and follow‑up tasks.
• Coordinate calls, meetings, site visits, trainings, events, vendor appointments, client appointments, and stakeholder engagements.
• Prepare agendas, meeting notes, action items, correspondence, reports, memos, forms, and other professional documents.
• Draft, proofread, and organize emails, letters, proposals, presentations, meeting materials, and administrative communications.
• Maintain organized digital files, folders, contact lists, shared drives, project records, and administrative systems.
• Track deadlines, deliverables, invoices, applications, contracts, renewals, compliance items, and follow‑up assignments.
• Provide general executive support to improve the principal’s daily workflow, communication flow, and overall productivity.
• Conduct outbound calls to prospects, property owners, clients, vendors, program participants, partners, and other contacts.
• Support lead generation campaigns connected to real estate, housing, property acquisition, leasing, sales, events, programs, and business development.
• Follow up with leads consistently through phone, email, text, CRM tasks, and scheduled touchpoints.
• Help qualify leads, gather key information, document contact history, and move prospects through the appropriate pipeline.
• Support lead conversion by maintaining timely communication, scheduling appointments, preparing follow‑up materials, and tracking next steps.
• Assist with sales scripts, call lists, outreach templates, intake forms, and campaign workflows.
• Maintain a professional, confident, and personable communication style when speaking with clients, partners, property owners, vendors, and community members.
• Maintain and update CRM systems, property databases, contact records, lead pipelines, project trackers, and digital dashboards.
• Enter, clean, organize, and manage data related to property owners, clients, leads, stakeholders, vendors, funders, partners, contractors, and project contacts.
• Support CRM workflows, automations, task reminders, lead stages, contact segmentation, tagging, reporting, and campaign tracking.
• Use technology platforms to improve follow‑up, visibility, accountability, and decision‑making.
• Assist with digital intake systems, online forms, campaign lists, email lists, registration platforms, and reporting tools.
• Help ensure data accuracy, consistency, and timely updates across all systems.
• Conduct skip tracing to locate property owners, heirs, responsible parties, sellers, landlords, tenants, vendors, or other real estate contacts.
• Support property research using public records, tax records, parcel data, GIS tools, property databases, online research platforms, and other available resources.
• Assist with basic property evaluation tasks, including gathering property facts, ownership information, parcel details, tax status, occupancy indicators, code enforcement information, neighborhood context, and comparable property information.
• Help prepare property files, owner contact sheets, acquisition notes, disposition trackers, due diligence checklists, and property research summaries.
• Support real estate transaction, acquisition, leasing, listing, development, and property management workflows as needed.
• Support email marketing and campaign management using tools such as Mailchimp, Constant Contact, or similar platforms.
• Prepare and send newsletters, event reminders, campaign emails, registration updates, stakeholder communications, and follow‑up messages.
• Maintain segmented outreach lists for clients, leads, property owners, event attendees, partners, vendors, program participants, and community stakeholders.
• Assist with direct mail campaigns, mail merge projects, mailing lists, labels, postcards, letters, owner outreach, and follow‑up tracking.
• Coordinate communication campaigns that support lead generation, property outreach, events, trainings, programs, and organizational visibility.
• Support event planning, registration, attendance tracking, logistics, reminders, materials preparation, and post‑event follow‑up.
• Use tools such as Eventbrite, Mailchimp, Constant Contact, SessionLab, Google Forms, Typeform, Canva, Zoom, Google Workspace, Microsoft Office, and other event or training platforms.
• Assist with training materials, participant lists, sign‑in sheets, certificates, follow‑up surveys, digital toolkits, and session logistics.
• Coordinate speakers, attendees, vendors, venues, sponsors, partners, and internal team members as needed.
• Provide administrative and operational support before, during, and after events, workshops, trainings, and community sessions.
• Support program coordination, including scheduling, participant communication, task tracking, reporting support, and deliverable management.
• Use project management tools to organize tasks, deadlines, assignments, workflows, and deliverables.