Executive Assistant

Kohinoor Development; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Kohinoor Development in Pune is seeking an organized Executive Assistant to support senior real estate leadership. You will manage calendars, communications, and listing processes while ensuring smooth day-to-day operations.

The ideal candidate has 5+ years in executive or real estate admin support, strong knowledge of residential real estate processes, and proficiency with Microsoft Office, Google Workspace, CRM tools, and marketing platforms. Join a dynamic, client-focused team.

Qualifications

• Minimum 5 years of executive or real estate administrative support experience.
• Strong knowledge of residential real estate processes and terminology.
• Proficiency with CRM tools, Microsoft Office, Google Workspace, and marketing platforms.

Responsibilities

• Manage and coordinate the Directors calendar, meetings, and property showings.
• Prepare listing presentations, marketing collateral, and social media content.
• Support real estate transactions from contract to close, ensuring deadlines and documents are on track.
• Communicate with clients, vendors, agents, and legal parties on behalf of the Director.
• Maintain CRM systems and organize client data, follow-ups, and reports.
• Handle confidential information with discretion and professionalism.
• Schedule and coordinate photography, staging, and inspections for listings.
• Draft, proofread, and manage correspondence, emails, and reports.
• Plan and support team meetings, open houses, and client events.
• Ensure compliance with real estate processes, documents, and timelines.
• Provide administrative support to enhance efficiency and productivity. Assist with budgeting, invoicing, and expense tracking.

Skills

Executive support

Real estate administration

CRM tools

Microsoft Office

Google Workspace

Marketing platforms

Job description

We are seeking a highly organized and resourceful Executive Assistant. This role is ideal for someone who thrives in a fast-paced, client focused environment and is passionate about supporting top-tier real estate operations. You will play a key role in ensuring smooth day-to-day operations, managing schedules, communications, and transactions.

Role & responsibilities:

• Manage and coordinate the Directors calendar, meetings, and property showings.
• Prepare listing presentations, marketing collateral, and social media content.
• Support real estate transactions from contract to close, ensuring deadlines and documents are on track.
• Communicate with clients, vendors, agents, and legal parties on behalf of the Director.
• Maintain CRM systems and organize client data, follow-ups, and reports.
• Handle confidential information with discretion and professionalism.
• Schedule and coordinate photography, staging, and inspections for listings.
• Draft, proofread, and manage correspondence, emails, and reports.
• Plan and support team meetings, open houses, and client events.
• Ensure compliance with real estate processes, documents, and timelines.
• Provide administrative support to enhance efficiency and productivity. Assist with budgeting, invoicing, and expense tracking.

Preferred candidate profile:

5+ years of executive or real estate administrative support experience.

Strong knowledge of residential real estate processes and terminology.

Proficiency in Microsoft Office, Google Workspace, CRM tools, and marketing platforms.

Excellent communication, organization, and time management skills.