Executive Assistant

Nedbank; India; On-site; INR 400,000 - 700,000; Full time

Job summary

Nedbank is seeking an Executive Assistant to support an Executive by organising and coordinating all personal assistant functions, to optimise time management and enhance efficiency. The role covers diary management, travel planning, event coordination, and comprehensive administrative duties in a confidential, professional environment.

Responsibilities include managing diaries, coordinating Exco/board materials, handling sensitive information, and supporting governance and risk objectives while

Qualifications

• 3–5 years' experience as a Senior Personal Assistant/Executive Assistant or similar roles.
• Experience managing two+ Executive-level diaries in a fast-paced corporate environment.
• Experience coordinating Exco/board packs and executive documentation.

Responsibilities

• Manage the Executive's diary to optimise time and align activities with priorities.
• Coordinate meetings, schedules, and travel arrangements with supporting documentation.
• Provide admin and office management support to ensure efficient operations.
• Build and maintain relationships with internal and external stakeholders with confidentiality.
• Prepare, edit, and manage business documents and maintain records and filing systems.
• Identify opportunities for process improvement and support system changes.
• Provide additional executive support as required.

Skills

Diary management

Travel coordination

Stakeholder management

Minute taking

Office administration

Education

Matric / Grade 12

Diploma

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

Business Commercial Bankigng - Compliance

Secretarial

Executive Assistant

Job Purpose

To perform a supporting role to the Executive by executing; organising and co-ordinating all personal assistant functions to optimise time management; thereby ensuring the Executives efficiency and effectiveness.

Job Responsibilities

Executive & Diary Management

• Manage the Executive's diary to optimise time and align activities with business priorities.
• Coordinate meetings, ensuring schedules are accurate, time is effectively utilised, and logistical arrangements are in place.
• Arrange travel itineraries and prepare supporting documentation for business trips and meetings.
• Manage correspondence and queries by prioritising, escalating, tracking, and resolving matters efficiently.

Travel & Event Coordination

• Coordinate local and international travel arrangements, including flights, accommodation, transport, visas, and forex requirements.
• Organise internal and external events by managing venues, invitations, logistics, agendas, speeches, and related requirements.
• Reconcile travel and related expenses in accordance with policy and reporting requirements.

Administrative & Office Management

• Provide comprehensive administrative and office support to ensure efficient operations.
• Manage office resources effectively and support cost-conscious practices.
• Maintain records, correspondence, and filing systems.
• Screen, manage, and route incoming calls and enquiries professionally.

Stakeholder & Relationship Management

• Build and maintain productive relationships with internal and external stakeholders through effective communication.
• Demonstrate integrity, professionalism, and confidentiality in all interactions.
• Support stakeholder engagement initiatives and maintain awareness of relevant stakeholder requirements.
• Ensure accurate and timely information sharing with stakeholders and team members.

Document & Information Management

• Prepare, edit, and manage business documents in line with organisational standards.
• Maintain accurate records and supporting documentation.
• Manage confidential information and correspondence appropriately.
• Ensure information is organised, accessible, and maintained according to governance requirements.
• Adhere to organisational policies, procedures, and values.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Monitor relevant legislative and regulatory developments impacting the role.
• Support risk management and compliance objectives through adherence to established controls.
• Demonstrate organisational values through daily interactions and service delivery.
• Support transformation, diversity, inclusion, and culture-building initiatives.
• Participate in corporate social responsibility and community engagement activities.
• Contribute positively to team effectiveness and organisational objectives.

Continuous Improvement & Self-Development

• Maintain and enhance professional knowledge through ongoing learning and development.
• Complete mandatory learning activities and apply acquired skills effectively.
• Identify opportunities to improve processes, systems, and service delivery.
• Support the implementation of new processes, systems, and continuous improvement initiatives.

Ad Hoc Support

• Provide additional administrative, operational, and executive support as required by the Executive or Line Manager to support business objectives and operational effectiveness.

Job Responsibilities

• 3 to 5 years' experience as a Senior Personal Assistant, Executive Assistant, or similar executive support role.
• Proven experience managing two or more Executive-level diaries simultaneously in a fast-paced corporate environment.
• Experience coordinating and preparing Executive Committee (Exco) packs, board packs, presentations, and supporting documentation.
• Demonstrated experience in minute taking, compiling meeting minutes, tracking actions, and following up on deliverables.
• Strong stakeholder management experience, with the ability to build and maintain effective relationships with senior leaders, internal business units, and external stakeholders.
• Experience in professional report writing, correspondence drafting, and preparing executive communications.
• Proven experience coordinating complex meetings, travel arrangements, and events for senior executives.
• Experience handling confidential and sensitive information with a high degree of professionalism and discretion.

Additional Requirements

• Valid South African driver's licence.
• Own reliable vehicle.
• Willingness and ability to travel when required.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
• Excellent organisational, planning, communication, and multitasking skills.

Essential Qualifications - NQF Level

• Matric / Grade 12 / National Senior Certificate
• Diploma

Preferred Qualification

• Diploma in Business Administration, Office Management, Secretarial Administration, Executive Assistance, or a related business field.

Technical / Professional Knowledge

• Administrative procedures and systems
• Banking procedures
• Business principles
• Business terms and definitions
• Data analysis
• Governance, Risk and Controls
• Relevant regulatory knowledge
• Relevant software and systems knowledge
• Business writing skills
• minutes taking
• Communication
• Energy
• Initiating Action
• Stress Tolerance
• Work Standards
• Planning and Organizing